Legal Secretary

Job Summary

We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and legal support across a variety of practice areas, ensuring smooth operations and efficient case management. Your proactive approach, exceptional communication skills, and thorough understanding of legal procedures will empower our attorneys to deliver outstanding service to clients. This paid position offers an exciting opportunity to develop your legal support expertise within a collaborative and fast-paced environment.

Duties

• Manage and maintain legal case files using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality at all times
• Draft, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and clarity
• Conduct legal research utilizing Westlaw, LexisNexis, and other resources to support case preparation across diverse practice areas such as estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, civil litigation support, and general & commercial litigation
• Coordinate client interviews by preparing questions, scheduling meetings, and documenting key information for attorneys’ review
• Assist with procedural law compliance by preparing filings for courts or agencies and tracking deadlines to ensure timely submissions
• Provide executive administrative support including calendar management, appointment scheduling, phone etiquette, and organizing meetings or hearings
• Handle confidential information with discretion while maintaining meticulous records of legal documents and case progress
• Support attorneys in document review, transcription of dictations, proofreading drafts for accuracy, and managing correspondence efficiently
• Facilitate communication between clients, courts, vendors, and internal teams to ensure seamless case flow

Experience

• Proven legal support experience with familiarity in handling diverse practice areas such as estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, and civil litigation support
• Demonstrated proficiency in legal research tools including Westlaw and LexisNexis; experience with legal case management software like iManage and PCLaw is highly desirable
• Strong project management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent organizational skills with keen attention to detail in document drafting and proofreading
• Experience supporting attorneys through administrative tasks such as filing court documents correctly and managing multiple deadlines
• Knowledge of procedural laws relevant to court filings across jurisdictions
• Paralegal experience or equivalent legal administrative experience is preferred but not mandatory
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), data entry systems, and document review platforms is essential
• Exceptional client communication skills coupled with professional phone etiquette to foster positive relationships
• Ability to handle confidential information responsibly while maintaining high standards of accuracy in all tasks

Join us as a Legal Secretary where your expertise will directly contribute to the success of our legal team. We value energetic professionals eager to grow their career while supporting impactful legal work across a broad spectrum of practice areas.

Pay: $15.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off
• Retirement plan

Work Location: In person

Salary : $15 - $23