What are the responsibilities and job description for the Inspections Administrator – Billing Coordinator position at Oliver Fire Protection & Security?
Job ID#26-26
Location: King of Prussia, PA
Department: Inspections Operations Support / Billing
Job Type: Full-Time
Compensation: $22–$25 per hour based on experience, education, and certifications
About Oliver
Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we’re committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.
Position Summary
We’re seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you’ll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.
What You’ll Be Doing
Required
We’re proud of the culture we’ve built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.
Apply Today
Ready to take the next step in your career?
Send your resume to
Location: King of Prussia, PA
Department: Inspections Operations Support / Billing
Job Type: Full-Time
Compensation: $22–$25 per hour based on experience, education, and certifications
About Oliver
Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we’re committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.
Position Summary
We’re seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you’ll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.
What You’ll Be Doing
- Process final invoices through ServiceTrade accurately and timely
- Verify purchase orders, billing requirements, and customer-specific invoicing instructions
- Assist with invoice revisions, credits, and rebills as needed
- Compile and execute billings in accordance with Spectrum and ServiceTrade
- Interface with customer portals throughout the billing process
- Review job notes and inspection documentation for completeness
- Review and verify billing accuracy and supporting documentation as required
- Respond to billing inquiries from internal and external clients in a timely and professional manner
- Support month-end and period-end billing to ensure jobs are invoiced within established deadlines
- Assist with accounts receivable when necessary
- Collaborate with the accounting team and attend regular department meetings
Required
- High school diploma or equivalent required
- Administrative experience
- Proficiency with Microsoft Office, including Word and Excel
- Strong phone and email communication skills
- Excellent verbal communication skills
- Strong attention to detail and ability to review documentation for accuracy
- Associate or bachelor’s degree preferred
- Customer service experience preferred
- Experience with ServiceTrade, Spectrum, customer billing portals, or similar systems preferred
- Experience supporting billing, invoicing, accounts receivable, or administrative processes preferred
- Competitive compensation based on experience, education, and certifications
- Medical, dental, and vision insurance
- Life and long-term disability insurance
- 100% company-funded profit-sharing program
- Professional development opportunities
- Supportive team-oriented environment
We’re proud of the culture we’ve built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.
Apply Today
Ready to take the next step in your career?
Send your resume to
Salary : $22 - $25