Billing Specialist

Inspections Administrator – Billing Coordinator

Location: King of Prussia, PA
Department: Inspections Operations Support / Billing
Job Type: Full-Time
Compensation: $22–$25 per hour based on experience, education, and certifications

About Oliver

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

Position Summary

We're seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you'll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.

What You'll Be Doing

·       Process final invoices through ServiceTrade accurately and timely, verifying purchase orders, billing requirements, customer-specific invoicing instructions, and supporting documentation.

·       Compile and execute billings in accordance with Spectrum and ServiceTrade, including interfacing with customer portals throughout the billing process.

·       Assist with invoice revisions, credits, and rebills as needed.

·       Review job notes and inspection documentation for completeness and billing accuracy.

·       Respond to billing inquiries from internal and external clients in a timely and professional manner.

·       Support month-end and period-end billing activities to ensure jobs are invoiced within established deadlines.

·       Assist with accounts receivable when necessary.

·       Collaborate with the accounting team and attend regular department meetings.

What We're Looking For:

Required

·        High school diploma or equivalent required

·        Minimum of 3 years of office administrative experience

·        Proficiency with Microsoft Office, including Word and Excel

·        Strong phone, verbal, and written communication skills

·        Strong attention to detail and ability to review documentation for accuracy

Preferred

·        Associate or Bachelor's degree preferred

·        5 years of office administrative experience preferred

·        Previous billing and invoicing experience preferred

·        Experience working in a high-volume environment preferred

·        Experience using customer billing portals preferred

·        Experience with ServiceTrade, Spectrum, customer billing portals, or similar systems preferred

What We Offer

·        Competitive compensation based on experience, education, and certifications

·        Medical, dental, and vision insurance

·        Life and long-term disability insurance

·        100% company-funded profit-sharing program

·        Professional development opportunities

·        Supportive team-oriented environment

Why Oliver

We're proud of the culture we've built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.