What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Old Pueblo Community Services?
Description
Administrative Assistant
Monday-Friday 8:00am-5:00pm
Provides administrative, logistical, and project support to the Director.
Employee Benefits
Competitive Salary, Employer Subsidized Health Insurance for Employee and Family, Employer Matching 401 (k) plan (after 1 year), Employer Subsidized Dental Plan and Vision Plan, Paid life insurance, Employer Paid Training, 136 Hours Paid Time Off (PTO) Per Year.
Duties and Responsibilities:
1 Manages the Director’s calendar and schedules appointments
2 Coordinate communications
3 Draft and edit correspondence, manage email, and phone communications,
4 Serves as point of contact for internal and external stakeholders
5 Organizes meetings, prepares agendas, takes minutes, and follows up on action items
6 Creates, edits, and manages various documents including correspondence, reports, and presentations
7 Assists in maintaining program requirements through spreadsheets that track and document deadlines.
8 Assists with the planning, execution, and tracking of projects within the department
9 Maintains databases, tracking key metrics, and ensuring accuracy of information
10 Acts as liaison between the director and other departments, staff, and external contacts
11 Addresses routine issues and escalates more complex problems to the Director as needed
12 Maintains strict confidentiality with sensitive information
13 Assists with ad-hoc tasks and special projects assigned by the Director
14 Assist Director and support staff with administrative duties as needed.
15 Attend staff meetings and trainings as required.
16 Other duties as assigned.
Requirements
High school diploma or equivalent and experience related to working in a professional setting. Excellent verbal and written communication and administrative skills. Ability to handle sensitive information with discretion. Ability to multi-task. Ability to navigate Microsoft Office programs with ease. Valid Arizona driver’s license, proof of auto insurance, and reliable transportation
Salary : $15 - $20