What are the responsibilities and job description for the Contract Administrator / Paralegal position at Okland Construction?
Description
ABOUT US
At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.
We’re a commercial general contractor and construction management company with more than 1,200 team members and a track record of delivering some of the most complex and high-profile projects in the country — from semiconductor and healthcare facilities to professional sports venues and high-end hospitality.
Founded in 1918 in Salt Lake City, we’ve grown steadily for over a century — now with offices in Utah, Arizona, and Idaho — and we’re entering one of the most exciting chapters in our company’s history. We’re building more than projects. We’re building careers, capabilities, and momentum for the future. And we’re looking for passionate, driven people who want to be part of it.
About This Opportunity
We are hiring a paralegal to play a key role in our legal team, with primary responsibility for Master Subcontract Agreement (MSA) administration and corporate licensing compliance.
This role will manage the full lifecycle of Okland’s MSA program—guiding trade partners through onboarding, coordinating negotiations and redlines with in-house counsel, driving agreements to execution, and maintaining tracking, renewals, and compliance standards. You will also oversee corporate licensing and entity registrations across jurisdictions, ensuring timely renewals and ongoing qualification to operate in all active states.
Additional responsibilities include supporting insurance compliance, assisting with contract templates, advising project teams on contract process requirements, and providing document support for litigation and third-party requests.
YOUR DAY-TO-DAY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.
EEO Statement
Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong corporate commitment to inclusion.
Visa and Sponsorship
Must be currently legally authorized to work in the US without sponsorship for employment visa status (e.g. H1B Status, O -1, CPT, OT, etc.). Unless specifically stated in this job posting, we are unable to sponsor or take over sponsorship of an employment visa at this time.
ABOUT US
At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.
We’re a commercial general contractor and construction management company with more than 1,200 team members and a track record of delivering some of the most complex and high-profile projects in the country — from semiconductor and healthcare facilities to professional sports venues and high-end hospitality.
Founded in 1918 in Salt Lake City, we’ve grown steadily for over a century — now with offices in Utah, Arizona, and Idaho — and we’re entering one of the most exciting chapters in our company’s history. We’re building more than projects. We’re building careers, capabilities, and momentum for the future. And we’re looking for passionate, driven people who want to be part of it.
About This Opportunity
We are hiring a paralegal to play a key role in our legal team, with primary responsibility for Master Subcontract Agreement (MSA) administration and corporate licensing compliance.
This role will manage the full lifecycle of Okland’s MSA program—guiding trade partners through onboarding, coordinating negotiations and redlines with in-house counsel, driving agreements to execution, and maintaining tracking, renewals, and compliance standards. You will also oversee corporate licensing and entity registrations across jurisdictions, ensuring timely renewals and ongoing qualification to operate in all active states.
Additional responsibilities include supporting insurance compliance, assisting with contract templates, advising project teams on contract process requirements, and providing document support for litigation and third-party requests.
YOUR DAY-TO-DAY
- Responsible for shepherding trade partners (subcontractors) through Okland’s Master Subcontract Agreement (MSA) process, including negotiating and finalizing terms with support from Okland’s in-house attorneys.
- Ensure that any insurance requirements to which a trade partner agrees are met, e.g., proof of insurance documents are obtained and reviewed, certificates of insurance are obtained, etc.
- Manage multi-state corporate licensing, registrations, and good-standing compliance.
- Participate in the drafting process of various other agreements, including prime agreements with project owners, vendors, suppliers, and other third parties.
- With support and involvement from Okland’s legal department, provide support to project teams faced with various contractual issues, e.g., defaulting trade partners, contract education, etc.
- Provide litigation support to Okland’s in-house attorneys, e.g., collecting and reviewing documents in response to third-party subpoenas, document requests, etc.
- A minimum experience of four years in a paralegal/legal assistant role focused on transactional and contract work, preferably in the construction industry
- Investigative mind and strong research skills
- Excellent written and oral communication and time management skills
- Solid computer skills, including a good working knowledge of Microsoft Word and Excel
- Construction industry experience highly preferred
- Award winning culture – consistently recognized by Best Places to Work in Arizona, Utah, and Idaho
- Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match
- Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; paid parental leave, financial literacy resources, and an Employee Assistant Program including legal and mental health support.
- Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.
- Award winning work – our projects are consistently honored with recognitions from AIA, ENR, AGC, and more.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.
EEO Statement
Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong corporate commitment to inclusion.
Visa and Sponsorship
Must be currently legally authorized to work in the US without sponsorship for employment visa status (e.g. H1B Status, O -1, CPT, OT, etc.). Unless specifically stated in this job posting, we are unable to sponsor or take over sponsorship of an employment visa at this time.