Temporary Administrative Support AV9297

Campus

OSU-Stillwater

Contact Name & Email

Cathy Hanson, cathy.hanson@okstate.edu

Work Schedule

20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$11.00 Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

This position is responsible for executing a range of document imaging tasks within the Office of the Registrar, with a primary focus on preserving fragile historical records. Key responsibilities include:

Core Duties

• Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration.

• Prepare, scan, and index paper, film, and electronic documents for long-term digital storage.

• Ensure image clarity and quality, validate document categories, and assign appropriate workflow group box designations.

• Monitor the entire imaging process from preparation through scanning and indexing, making real-time adjustments as needed.

• Manage incoming documents through the imaging lifecycle, including final disposition via shredding.

Document Preparation & Scanning

• Remove staples, sticky notes, and other obstructions that prevent smooth scanning.

• Insert header sheets to identify document types and individual records.

• Organize and batch documents with appropriate cover sheets for efficient processing.

• Operate scanning equipment to digitize prepared batches, ensuring accuracy and consistency throughout.

Reporting & Collaboration

• Provide regular status updates to supervisory personnel regarding imaging progress and issues.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Some experience in an office environment preferred.