The Administrative Assistant performs tasks such as the following:

• Schedule and confirm meetings; prepare correspondence, documents, announcements, forms, and materials; edit and proof materials prepared by others for signature, including proper accuracy, grammar, and spelling.
• Assist in the preparation and/or logistics of meetings, agendas, materials, orders, and other staff needs.
• Encourage and implement standard office administrative procedures. Provide guidance to other staff to ensure administrative consistency.
• Answer routine inquiries and provide assistance to staff, maintaining the confidentiality of sensitive matters.
• Research inquiries, requests, and policies.
• Scan, print, file, and organize reports, files, and documents.
• Assist with activities, maintain records, and prepare materials and resources.
• Retain knowledge of rules, regulations, procedures, and practices of administration.
• Act as a backup for the Procurement Administrator.
• Complete all Travel Authorizations for any work-related travel for all employees.
• Perform other related duties as assigned by the Defender and Administrative Officer.

• To qualify for the position of administrative assistant, applicants will demonstrate progressively responsible clerical, office, administrative or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.
• Strong interpersonal skills, time management skills, and the ability to communicate effectively, both verbally and in writing, with a wide variety of people.
• Competency with Microsoft Office applications, including Word, Excel, and PowerPoint; Adobe, and other organizational software.
• Experience with confidential information is required.
• Ability to handle multiple assignments and stay on task with frequent interruptions and rapidly shifting priorities.
• Professional demeanor, strong work ethic, and the ability to use good judgment.
• A bachelor’s degree is preferred but not required.

The candidate will be subject to a background check as a condition of employment. Federal salary and benefits apply. Salary is commensurate with experience and education level.

Interested applicants should submit a cover letter and resume highlighting relevant skills and experience, along with a list of three professional and three personal references, to: Scott A. Graham, federal public defender, at OKE_resumes@fd.org .

Applications will be accepted until the position is filled.