Executive Assistant, Marketing & Communications

This Executive Assistant role supports the Marketing & Communications Division and will work closely with administrative counterparts in other divisions of the organization. This position coordinates detailed reports, assists with scheduling and performs a wide variety of administrative tasks. This position also requires professional communication skills while interacting with external stakeholders such as board members, journalists, city and elected officials, etc.

PRINCIPAL DUTIES

• Providing executive staff administrative support including, but not limited to, calendar and travel coordination, expense reporting, meeting support, Board reporting, and external correspondence. 
• Providing administrative support to the Marketing & Communications department including meeting and event planning, invoicing, client and visitor support and special projects as required. 
• Providing contact management support through online management systems (including CRMs and other team and project management tools).  
• Collecting data to support team metrics for internal and external stakeholders.
• Ability to manage multiple budget and funding sources, coding and complex accounting and reporting structures.   
• Ordering office supplies, distributing mail and maintaining equipment.     
• Assist Chief Marketing Officer and senior team members in monitoring Division expenditures and budget. 
• Assists with various Chamber-wide functions/events and other administrative support organization-wide as requested. 
• Coordinate project logistics and team efforts, including scheduling postings and site visits, to ensure smooth execution and operational efficiency.

JOB REQUIREMENTS AND QUALIFICATIONS  

• Bachelor’s degree in a related field or 3 years or more related industry experience preferred.
• Must be highly motivated, competent self-starter.
• Excellent written and oral communication skills.
• Excellent computer skills. Above average attention to detail.
• Ability to successfully manage a multitude of projects simultaneously. Exceptional organizational skills.
• Proficient in the use of technology including Microsoft programs and online database management tools.
• Experience providing executive level support for senior level staff.
• Must be able to maintain strict confidentiality.