What are the responsibilities and job description for the Executive Assistant, Marketing & Communications position at OKLAHOMA CITY CHAMBER OF COMMERCE?
This Executive Assistant role supports the Marketing & Communications Division and will work closely with administrative counterparts in other divisions of the organization. This position coordinates detailed reports, assists with scheduling and performs a wide variety of administrative tasks. This position also requires professional communication skills while interacting with external stakeholders such as board members, journalists, city and elected officials, etc.
PRINCIPAL DUTIES
- Providing executive staff administrative support including, but not limited to, calendar and travel coordination, expense reporting, meeting support, Board reporting, and external correspondence.
- Providing administrative support to the Marketing & Communications department including meeting and event planning, invoicing, client and visitor support and special projects as required.
- Providing contact management support through online management systems (including CRMs and other team and project management tools).
- Collecting data to support team metrics for internal and external stakeholders.
- Ability to manage multiple budget and funding sources, coding and complex accounting and reporting structures.
- Ordering office supplies, distributing mail and maintaining equipment.
- Assist Chief Marketing Officer and senior team members in monitoring Division expenditures and budget.
- Assists with various Chamber-wide functions/events and other administrative support organization-wide as requested.
- Coordinate project logistics and team efforts, including scheduling postings and site visits, to ensure smooth execution and operational efficiency.
JOB REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s degree in a related field or 3 years or more related industry experience preferred.
- Must be highly motivated, competent self-starter.
- Excellent written and oral communication skills.
- Excellent computer skills. Above average attention to detail.
- Ability to successfully manage a multitude of projects simultaneously. Exceptional organizational skills.
- Proficient in the use of technology including Microsoft programs and online database management tools.
- Experience providing executive level support for senior level staff.
- Must be able to maintain strict confidentiality.