What are the responsibilities and job description for the Events Services Coordinator position at OKLAHOMA CITY CHAMBER OF COMMERCE?
The Event Services Coordinator provides coordination and administrative support for the servicing of sporting and equine events in Oklahoma City. The position collaborates with event planners, internal sales and services staff, venues, and local partners to coordinate event services and deliver a high-quality experience for event organizers and attendees. This position will also record and report all event preparation and activity as appropriate.
PRINCIPAL DUTIES
- Coordinates the servicing of assigned sporting and equine events, including planning details, arrangements, and event-related materials. Assists the Sr. Events Services Manager with major, citywide events.
- Provides event planners with information about local resources, including dining and entertainment options, transportation, medical personnel, and vendors.
- Enters and maintains complete and accurate event information in the Simpleview CRM database and other applicable records.
- Supports the Sports Sales and Services team with trade show participation, event materials and related coordination.
- Coordinates hotel, competition venue, and city tours for prospective event planners considering Oklahoma City as a host destination.
- Coordinates the sourcing of promotional items and maintains accurate inventory records.
- Follows up with clients regarding required post-event documentation and prepares payment documentation for processing.
- Performs other duties as assigned.
- Minimum two-year degree from an academic institution preferred; a degree in a related field is beneficial.
- Hospitality, sports, event services or related industry experience preferred.
- Proficiency with personal computers and Microsoft Office applications, including Word, Outlook and Excel.
- Strong verbal and written business communication skills.
- Strong organizational skills, with a personal emphasis on calendar management, multitasking, and attention to detail.
- Positive attitude and strong customer service skills.
- Ability to contribute ideas that enhance event services, hospitality initiatives, and client experiences.