What are the responsibilities and job description for the Payables and HR Coordinator position at Oklahoma Christian Schools?
General Description: This position reports to the Director of Finance and handles cash, accounts payable and human resource duties as outlined below.
Qualifications
- Minimum of two years of college coursework in business or a related field
- Minimum of three years of related experience
- A strong, clear Christian testimony
- A lifestyle of biblical integrity
- A spirit of dedication, commitment, flexibility, and responsiveness
- The ability to respond to counsel
- Decisive
- Strong interpersonal skills
- Strong organizational skills and detail–oriented
- Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Values
Duties, Responsibilities, and Expectations
Payables
- Completes vendor payments and/or employee reimbursement by receiving, processing, verifying, and reconciling invoices and receipts
- Generates month-end reports for accurate financial reporting
- Assist in controlling expenses by looking for discount opportunities and providing administration with a budget to actual comparison monthly
- Resolve purchase order, invoice, or payment discrepancies
- Ensures credit is received for outstanding memos
- Maintains accurate accounting ledgers in QuickBooks by verifying and posting account transactions
- Manages petty cash by recording entries and verifying documentation
- Creates or reviews written internal control procedures for all payroll processes
Human Resources - Payroll
- Exercises the highest level of confidentiality in handling all HR matters
- Prepares employment contracts
- Maintains salary information for budgeting purposes and payroll
- Manages the 3rd-party payroll system as appropriate
- Generates month-end data for accurate financial reporting
- Receives and accurately completes all employment verifications for staff/faculty
- Creates or reviews written internal control procedures for all payroll processes
Human Resources - Employee Benefits
- Maintains records on employee eligibility for John Hancock’s retirement plan.
- Coordinates monthly benefits processing. Handle all insurance enrollments, COBRA, terminations, changes, and beneficiaries.
- Gather employee data and oversee the processing of monthly billings
- Manages enrollments and determines employee eligibility
- Performs insurance plan and John Hancock audits
- Assist employees with insurance questions; benefits, filing claims, proof of insurance, and eligibility
- Creates or reviews written internal control procedures for all HR processes
General
- Between the department's employees, the business office should be open from 7:30-4:00, following the current year master calendar. Flexibility in this schedule should be approved by the direct supervisor. The business office reports on all professional development days.
- Participates in data collection and reporting as necessary for year-end reviews and annual financial statement presentation