Middle School Administrative A

Job Summary: This position reports to the Director of Student Development and provides professional administrative support to the middle school building staff and community. It also responds to a variety of inquiries from internal and external sources while maintaining a confidential and efficient working environment. 

Required Professional Qualities

• Office Experience preferred
• Strong time management, organization, and multitasking skills

Required Spiritual Qualities

• A strong, clear Christian testimony (Ephesians 4:1)
• A lifestyle of biblical integrity (1 Peter 3:16)
• Believe and actively support the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, Statement on Diversity and Core Values (all attached)
• Have a conviction that God has called him/her to Christian School teaching (Romans 12:7)
• Be a Christian role model in attitude, speech, and actions toward others (1 Peter 5:2)
• Maintain high standards of ethics, honesty, and integrity in all personal and professional matters
• Actively involved in church (Hebrews 10:24-25)
• Encourages students to accept God’s gift of salvation and grow in their faith  (Matthew 18:15-17)
• Follows the Matthew 18 principle in dealing with interpersonal conflict

Required Personal Qualities

• A spirit of dedication, teamwork, flexibility, and responsiveness
• The ability to respond to counsel (Proverbs 13:18)
• The ability to work in a team environment (Ecclesiastes 4:9-10)
• Effective communicator
• The ability to focus, manage time, and organize to carry out essential job functions on time
• Demonstrate a sensitivity and ability to interact effectively with staff, parents, volunteers, and students
• Meet everyday stress with emotional stability, objectivity, and optimism (Philippians 4:6-7)
• Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect (Romans 12:10)
• Use acceptable English in written and oral communication. Speak with clear articulation.
• Respectfully submit and be loyal to constituted authority (Titus 3:1)
• Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy. 

Essential Job Functions

Spiritual Leadership

• Model victorious Christian living to students and families (Philippians 2:1-5)
• Share and explain the gospel message to students (Romans 10:14-15)
• Model and help students to resolve conflict biblically (Matthew 18:15-17)
• Pray for students, parents, staff, and the entire OCS community (1 Thessalonians 5:16-18)

Administrative

• Adheres to all policies and procedures governing the operation of the school
• Respect professional ethics that require confidentiality concerning the sharing of information about children, parents, or staff
• Attends and arrives punctually to scheduled devotional, committee, and faculty meetings
• Maintains professional dress and appearance as specified in the Employee Handbook
• Represents the school favorably and professionally to its constituency
• Provide outstanding customer service to all who enter or contact the office
• Maintain a warm, friendly, professional demeanor at all times
• Respond to a variety of needs and inquiries from internal and external sources
• Coordinate teacher subbing needs
• Complete substitute forms for the business office
• Verify attendance, ensuring all absence and tardy entries are updated and accurate
• Collect, account for, and deposit all monies
• Produce schoolwide communication, such as newsletters, annual school calendars, and in-house calendars. 
• File student documents, information, and respond to schools that are requesting records
• Assist with the student enrollment process
• Collect, sort, and distribute mail; coordinate and send school mailings
• Assist with special events and projects throughout the year: Open House, Science Camp, retreats, marketing events, honors night, etc
• Complete purchase orders 
• Coordinate and place orders for school and staff supply needs
• Contact service representatives for facilities needs, telephones, and copy machines when needed
• Create and send communications: paging system, Parent Reach, newsletters, email, etc. 
• Daily update the middle school newsletter and check the master school calendars for discrepancies
• Manage phone calls, drop-ins, and appointment arrivals for the administrative team and staff
• Work with SPO in coordinating special events, teacher lunches, and break room snacks
• Attend professional development in-service days
• Collection and documentation of medical paperwork
• Track and distribute student medications as needed and instructed by parents
• Oversees the lost and found
• Other duties as assigned
   

Additional Duties or Responsibilities

• Support the school's broader program by attending extracurricular activities when possible. (Back-to-School Worship night, Big Bash, school trips, Saints 5K, drama production, athletic events, band performances, Fine Arts night, carnivals, etc.)
• Participates in the end-of-year closing of the school process, such as inventorying of textbooks, furniture, equipment, etc. 
• Treats all school-owned technology (hardware and software) with respect, care, professionalism, and in accordance with the Technology Use Agreement 

Monday - Friday from 7:30 am - 4:00 pm (Full-Time)