Records Clerk

Job Summary
Under general supervision, the Records Clerk performs a variety of clerical and administrative tasks related to the maintenance, processing, and release of law enforcement and criminal justice records. This position requires a high degree of confidentiality, accuracy, and compliance with local, state, and federal laws regarding public records and information security.

Minimum Qualifications

• Should possess a high school diploma or equivalent.
• Current valid Florida driver's license.
• Must pass a comprehensive background/character investigation, medical examination, drug screening, and polygraph; fingerprinting will be required.
• Experience in Records management (Preferred)
• Knowledgeable in Florida Public Records Laws and the requirements of the Florida Sunshine Law.
• The Sheriff retains the authority to go above or below these requirements.

Physical Requirements

Depending on the area of assignment, the following physical requirements may apply:

• Sit for extended period of time, with normal manual dexterity and hand-eye coordination.
• May require moderate physical activity, handling/lifting up to 25 pounds, and standing and/or walking.
• Occasionally required to climb and balance, stoop, kneel, or crouch.
• Corrected vision and hearing to normal range.

Essential Functions

• Accurately receive, review, enter, and update reports, citations, warrants, and other law enforcement documents into the agency Records Management System.
• Classify, index, and file paper and electronic records according to established procedures and retention schedules. Retrieve and provide records promptly upon receipt of authorized requests.
• Enter data into multiple law enforcement databases (local, state, and federal) and verify the accuracy and completeness of information entered.
• Receive and process requests from the public, attorneys, courts, and other agencies in compliance with the Freedom of Information Act (FOIA), public records laws, and department policies.
• Maintain strict confidentiality of sensitive and restricted data. Ensure records are secured and accessed only by authorized personnel.
• Provide courteous, professional assistance to the public, law enforcement personnel, and other agencies. Explain procedures, fees and requirements for obtaining records.
• Review and redact records for legally protected or confidential information prior to release. Understand and apply laws governing records retention, privacy, and disclosure.
• Compile and submit required statistical reports and assist with audits to ensure compliance with retention schedules and legal mandates.
• Operate and maintain access to state and national systems such as NCIC, FCIC, and other criminal justice databases for verification and data retrieval.
• Perform general clerical work, including answering phones, sorting mail, and preparing correspondence, scanning, and copying documents.
• Purge, archive, and destroy records according to legal and departmental retention policies.
• Work cooperatively with other staff and divisions to support departmental goals and maintain effective communications across the agency.

Knowledge, Skills, and Abilities.

• Proficiency in Microsoft Office and database applications.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Excellent written and verbal communication skills.

Apply at www.okeesheriff.com or pick up an application in person

Pay: From $34,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $34,000