What are the responsibilities and job description for the Payroll & Benefits Specialist position at Ohio Logistics?
Job Title: Human Resources Payroll & Benefits Administrator
Location: Findlay, OH
Job Type: Full-Time | On-Site
Job Summary
We are seeking a detail-oriented, knowledgeable, and proactive Payroll & Benefits Administrator to join our Human Resources team. This individual will be responsible for managing and processing multi-state payroll, administering comprehensive employee benefits programs, and ensuring compliance with all federal and state regulations.
The ideal candidate is a self-starter who thrives in a fast-paced environment, understands the nuances of payroll compliance across multiple states, and can optimize systems and processes as the company grows.
Key Responsibilities
Payroll Administration
• Execute end-to-end payroll processing for weekly and bi-weekly cycles across multiple states, ensuring timely. completion, accuracy, and compliance with all applicable regulations.
• Ensure Accurate earnings, deductions, and tax calculations.
• Perform payroll reconciliation and variance analysis.
• Administer garnishments, levies, and benefit deductions.
• Maintain payroll records and employee data integrity.
• Coordinate year-end payroll processing (w-2s, 1099s).
• Ensure federal, state, and local tax compliance.
• Prepare and distribute required payroll reports and summaries to leadership and finance departments.
• Reconcile payroll data with accounting systems; assist in month-end close for payroll related journal entries.
• Monitor changes in payroll-related legislation and initiate necessary updates to internal processes.
• Strengthened internal controls and improved efficiency while developing and maintaining processes.
Benefit Administration
• Oversee benefits programs, including health, dental, vision, life insurance, 401(k), COBRA, FMLA, and voluntary benefits.
• Manage enrollment, changes, and terms within multiple benefit platforms and ensure accuracy of deductions in payroll.
• Ensure compliance with ACA, HIPAA, ERISA, and other applicable benefits laws and regulations.
• Provide clear and timely communications to employees regarding benefit offerings, open enrollment, and eligibility.
• Reconcile monthly benefit invoices and resolve discrepancies with carriers and vendors.
• Assist in the development of benefit-related policies and training materials.
Additional HR Support
• Assist in onboarding and offboarding processes from a payroll and benefits perspective.
• Interface with Associates, Managers and other personnel at various locations as necessary.
• Partner with HR and Finance teams to support budgeting, forecasting, and workforce planning activities.
• Prepare and submit required filings such as PCORI, COBRA notifications, NYFPL, and others as needed.
• Support internal and external audits related to payroll, benefits, and HR compliance
Qualifications
• Bachelor’s degree in human resources, Business Administration, or related field.
• Minimum of 3-5 years of experience in payroll and benefits administration.
• Strong knowledge of multi-state payroll laws and tax regulations.
• Experience with Paycor HRIS or similar payroll platforms required.
• Strong attention to detail.
• High level of confidentiality and integrity.
• Excellent organizational and time management skills.
• Ability to meet strict deadlines.
• Effective cross-functional collaboration.
• Strong communication and customer service skills.
• Ability to work independently, manage multiple priorities, and meet strict deadlines.
• Demonstrate analytical, organizational, and problem-solving skills.
• High level of integrity and commitment to confidentiality.
• Strong proficiency with Microsoft Office Suite.
Preferred Qualifications
• CPP (Certified Payroll Professional) or PHR certification.
• Prior experience managing payroll and benefits in a multi-state and multi-location environment.
• Familiarity with regulations and practices in OH, NY, PA, MS.
Benefits
• Competitive salary and annual performance incentives.
• Health, dental, and vision insurance.
• Company-sponsored 401(k) with match.
• Generous paid time off, holidays, and wellness days.
• Opportunities for professional development and advancement.
• Collaborative team environment and supportive company culture.
EEO STATEMENT
Findlay Tall Timbers Distribution Center provides equal employment opportunity to all employees and applicants, without regard to race, color, religion, sex, age, national origin, citizenship status, disability, veteran status, genetic information or any other legally protected category.