Bursar

Position Summary:

The Bursar is responsible for the billing and collection of tuition and fees, posting miscellaneous cash receipts, disbursement of financial aid funds and collection of Perkins loans. The Bursar supervises other full-time and part-time employees, and student employees as assigned.

Essential Job Duties & Responsibilities:

• Oversee the tuition billing (including fees and other charges), student receivables and cashiering functions.
• Supervises disbursement of student refunds in accordance with Federal regulations.
• Creates and maintains, or supervises others to complete various daily, monthly, and year-end work papers, reconciliations, journal entries, and reports for departments, University leadership, and third-party entities.
• Manages account receivables between the University and third party agencies (i.e. Federal Tuition Assistance, 529 Plans, and employee sponsorships.
• Supervises and participates in the collection of students debt, including the Federal Perkins Loan program & Schell Loan program.
• Responsible for the preparation and distribution of 1098-T's.
• Supervises the disbursement of petty cash funds and makes periodic bank deposits via own personal transportation.
• Serves as a liaison with many departments including Registrar, Financial Aid, Information Services, Auxiliary Services, and Residence Life to ensure proper charges and credits are posted to student accounts.
• Serves as a liaison with collection agencies, various software vendors.
• Maintains various administrative software to ensure accurate records and efficient billing and collection systems.
• Recommends process improvement and policy changes to better serve students and departmental customers.
• Develops job procedures and ensures internal controls are consistent with the University's fiscal policy, and Federal and State regulations.
• Counsels, addresses complaints and resolves problems in relation to collection, disbursement, audit and reconciliation of funds received or to be received by the University with students, parents, third-party vendors, and University.
• Interacts with external auditors and assists in the annual audit and other specialized, or departmental, audit engagements.
• Attend meetings, training sessions, and present at new student orientations and other events as necessary.
• Other duties as assigned and required.

Qualifications:

• A bachelor's degree in business administration, accounting or related field or an equivalent combination of education and experience required.
• Two years of supervisory experience along with a minimum of two years of progressively responsible experience performing Bursar-related functions and experience working in an integrated receivable system are also required.
• The ideal candidate will have experience with Ellucian Colleague Student system.

Additional Information:

This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the position. It is, instead, a description of the essential elements of the position.