What are the responsibilities and job description for the Accounting & Office Coordinator position at Ohio Association of Community Health Center Inc?
WHO WE ARE: For over 40 years, the Ohio Association of Community Health Centers (OACHC) has passionately pursued its mission of ensuring access to high-quality affordable health care for all Ohioans. Measuring success by lives that have been served, OACHC is committed to supporting the largest primary care network in the state of Ohio. The Health Center Program’s model provides high quality, comprehensive care, eliminates barriers and health disparities, and enables communities to shape their own healthcare journey. OACHC is the primary source for training and technical assistance (T/TA) for all of Ohio’s Community Health Centers.
PRIMARY OBJECTIVES: Under the direction and leadership of the Accounting Manager and Chief Financial Officer, the Accounting and Office Coordinator provides administrative support to OACHC management and staff.
MAJOR RESPONSIBILITIES:
Accounting Support (75%)
- Processing invoices and input of accounts payable into the QuickBooks system.
- Recording of accounts receivable into the association management and QuickBooks systems.
- Maintaining member base and registrations in the association management software system.
- Assist with creating/updating various accounting spreadsheets.
- Maintaining accounting filing systems.
- Assist in maintaining member base & registrations in the association management software system.
- Assist OACHC staff with semi-annual conferences and trainings as needed.
Office Support (25%)
- Answer phones, distribute mail/deliveries & maintain OACHC office calendar.
- Order, stock, and keep track of supplies for office, kitchen and training room.
- Ensure office equipment is maintained in working order.
- Point person for training room activities, including facilitating meals and ensuring clean up.
- Assist staff with generating, assembling and disseminating documents, conference & marketing materials as needed.
- Point person for facility service providers & vendor contracts: including cleaning, landscaping, maintenance, tenants and security services.
- Point person for OACHC company car maintenance.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
- Experience with QuickBooks (or similar) accounting software required.
- Experience with accounts payable/receivable required.
- Proficiency in Microsoft Office (especially Excel) and Internet tools.
- Associate’s degree or equivalency required.
- Experience providing support for a medium-sized office.
- Experience providing logistical support for meetings and conferences.
- Communicate effectively in both oral and written forms.
- Excellent time management skills and ability to multi-task and prioritize.
- Must be versatile, flexible, self-motivated, and a team player.
PHYSICAL REQUIREMENTS: Physical ability to continuously stoop, kneel, bend, use a computer and perform light lifting.
The above description covers the most significant duties performed but does not restrict the administration’s right to assign or reassign other reasonable duties, responsibilities, or expectations to this job at any time, with or without advance notice. The information contained in the job description is for compliance with the American with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.