Accounting and Office Coordinator

Job Title: Accounting & Office Coordinator

Position Type: Full-time, 40 hours per week

Reports To: Accounting Director

Position Summary

We are seeking a detail-oriented and dependable Accounting/Office Coordinator to join our team. This dual-purpose role is vital to our daily operations, handling core financial functions and sensitive data with confidentiality, including accounts payable, payroll, and reconciliations—while ensuring our office runs smoothly through high-level administrative support. The ideal candidate is a proactive problem-solver who enjoys a mix of technical accounting work and collaborative office management.

Key Responsibilities

Financial Coordination

• Accounts Payable: Manage the full AP process, including verifying invoice accuracy, ensuring proper GL coding, and obtaining necessary payment approvals.
• Payroll Administration: Act as the primary point of contact for payroll; collect and audit timesheets, update employee records (new hires, terminations, and deductions), and coordinate with our payroll vendor to ensure 100% accuracy.
• Cash & Credit Management: Log incoming checks, prepare bank deposits, and record entries in QuickBooks. Perform monthly credit card reconciliations to ensure GL accounts align perfectly.
• Audit Support: Maintain organized financial filing systems and provide backup support to the Accounting Director as needed.

Office Operations & Executive Support

· Administrative Assistance: Provide support for our Operations Director and office staff, helping with general clerical duties, handling incoming mail and pitch-in to keep our digital and physical records up to date.

Qualifications & Skills

• Experience: 3 years of accounting experience, with a strong preference for candidates with nonprofit background.
• Software: Proven proficiency in QuickBooks and the Microsoft Office Suite (strong Excel skills are essential).
• Education: Associates degree in accounting or equivalent experience.
• Values: A commitment to working with diverse populations, including low-income and marginalized communities.
• Traits: Strong attention to detail, the ability to work independently, and maintain confidentiality and protect sensitive information.

Physical Requirements & Environment

• Standard office environment (extended sitting and computer use).
• Ability to lift up to 5 lbs occasionally and move through the office as needed.
• Occasional flexibility in scheduling to meet seasonal or event-based needs.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $40,000