What are the responsibilities and job description for the Payroll Specialist position at Ogden-Weber Technical College?
At Ogden-Weber Technical College, we believe in higher education that works-and the Payroll Specialist plays an essential role in making that vision a reality. Every paycheck supports the people who help us build a prosperous community by creating a technically skilled workforce, one student at a time.
In this role, you'll be responsible for ensuring payroll is processed accurately, efficiently, and in full compliance with all applicable laws and institutional policies. You'll maintain employee data and records within the Human Resource Information System (HRIS) with the highest level of confidentiality and care. From preparing payroll reports and direct deposits to processing garnishments, tax levies, and benefit deductions, your attention to detail will help ensure employees are supported and valued.
The Payroll Specialist also collaborates closely with the Fiscal Office, providing accounting support and serving as a dependable backup for essential functions when needed. Guided by our core values-Community, Learning, and Integrity-you'll join a team that values collaboration, accuracy, and genuine care for the people who make OTECH thrive.
This position works under the direction of the Accounting Director.
CONDITIONAL OFFER:Â A conditional offer of employment will be made pending satisfactory completion of a background investigation.
We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.
In this role, you'll be responsible for ensuring payroll is processed accurately, efficiently, and in full compliance with all applicable laws and institutional policies. You'll maintain employee data and records within the Human Resource Information System (HRIS) with the highest level of confidentiality and care. From preparing payroll reports and direct deposits to processing garnishments, tax levies, and benefit deductions, your attention to detail will help ensure employees are supported and valued.
The Payroll Specialist also collaborates closely with the Fiscal Office, providing accounting support and serving as a dependable backup for essential functions when needed. Guided by our core values-Community, Learning, and Integrity-you'll join a team that values collaboration, accuracy, and genuine care for the people who make OTECH thrive.
This position works under the direction of the Accounting Director.
- Process biweekly payroll for employees, including but not limited to payroll direct deposits, garnishments, wage assignments, and child support orders.
- Distribute payroll reports and ensure accurate and timely delivery to stakeholders including but not limited to 401(k)/retirement contributions, HSA contributions, and FSA contributions.
- Review data regarding quarterly and end of year payroll taxes including but not limited to W-2, 1095, and 941 forms.
- Collaborate with the Accounting and Human Resources Director to resolve payroll-related issues and discrepancies.
- Analyze payroll data, identify trends or discrepancies, and recommend process improvements to enhance efficiency and accuracy.
- Stay updated on payroll laws, regulations, and best practices to ensure compliance and mitigate risks.
- Process payroll audits, compliance reviews, and reporting as required.
- Reconciliation of accounts for the Fiscal department.
- Serves as backup for the Accounts Payable Specialist.
- Perform other duties as assigned.Education and Experience Requirements:
- Associate degree in accounting, finance, or related field or two years of professional payroll or accounting experience or an equivalent combination of education and experience.
- Proven experience as a Payroll Specialist or similar role, with knowledge of payroll processing procedures and regulations.
- Strong analytical skills, attention to detail, and ability to exercise discretion and independent judgment.
- Proficiency in payroll software and MS Office, particularly Excel.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross- functional teams.
- Knowledge of HR policies and procedures related to payroll, benefits, and compliance.
- Certified Payroll Professional (CPP) designation preferred but not required.
- Maintain strict confidentiality and professional discretion regarding sensitive and proprietary information.
- Present a professional appearance and demeanor.
- Follow written and verbal instructions.
- Apply critical thinking techniques.
- Analyze and solve problems.
- Prioritize work.
- Perform within deadlines.
- Stay focused despite interruptions.
- Deal with stress caused by deadlines.
- Work well in a team environment as well as independently.
- Typically, the employee may sit comfortably to perform most work; however, there will be some walking; standing; bending; reaching; and carrying light items. Special physical demands are not required of the position.
- Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
CONDITIONAL OFFER:Â A conditional offer of employment will be made pending satisfactory completion of a background investigation.
We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.
