AP/AR Specialist

Description

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Summary

The AP/AR Specialist will play a key role in supporting the company’s financial operations by supporting both Accounts Payable and Accounts Receivable processes. This position is responsible for ensuring timely and accurate processing of vendor invoices, reconciliations, and payment workflows, as well as monitoring customer accounts, sending payment reminders, and resolving discrepancies. The role requires strong attention to detail, good communication with internal teams and external stakeholders, and adherence to confidentiality and control standards. The AP/AR Specialist will serve as a liaison across departments to ensure smooth resolution of issues and contribute to maintaining the integrity of financial records.

Position Responsibilities

• Reconcile AP statements, vendor Portals, research and corrects discrepancies timely.
• Ensure all portal invoices are submitted to correct workflow on time every month for assigned accounts.
• Handle mailbox, scan invoices to proper AP workflow for each product.
• Call verifications for new vendors on SAP
• Address queries in workflow tool
• Maintain proper control and confidentiality over all documents.
• Liaison with respective team/department for resolution, coordinate and send response to stakeholders
• Distribute daily lockbox report
• Send payment reminders for all assigned accounts
• Customer communication regarding overdue payments.
• Resolve payment discrepancies.
• Process incoming Collections mail.
• Update weekly reports for management review.
• Respond to collection related customer inquiries.
• Perform other duties as assigned.
• Liaison with respective team/department for resolution, coordinate and send response to stakeholders

Position Requirements

• High School Diploma is required.
• Two (2) years accounts payable experience in a computerized environment is required.
• Ability to build collaborative relationships within and outside the organization is required.
• Basic knowledge and general accounting experience to facilitate analysis and resolution of Accounts Payable issues is required.
• Good communication skills, both verbal and written, are required.
• Strong analytical, problem-solving, planning and organization skills are required.
• Experience with multidisciplinary and multicultural team members is preferred.
• Proficient skills with Microsoft Office products, including but not limited to Word, Outlook and Excel is required.
• Experience with SAP is preferred

ofi provides employees with a comprehensive & competitive benefits package that is designed to support your career, health, and future. A Rewarding Career Awaits!

The pay for this role ranges from $24.00 - $27.00 per hour and is based on the position responsibilities and geographic location. Actual pay within this range may be determined based on the candidate's experience, qualifications, and/or other determining factors.

Performance-based Bonuses: Discretionary bonus rewarding company performance as well as your contributions and impact, for eligible roles.
Comprehensive & Affordable Benefits: Coverage for you (and your eligible dependents) with plans designed for peace of mind and savings for the future.
A Culture of Well-being: Paid Volunteer time off, access to events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being for you and your family.
Family Support: Paid parental leave, Fertility benefits and lactation support, including milk shipping for traveling employees.

Additional Perks That Make a Difference:

• Vacation time from Day 1 – Your time off starts accruing immediately, growing with your tenure.
• Paid Sick Leave – Rest, recover, and return strong – with paid sick leave on ofi.
• Company Paid Holidays – ofi values work-life balance and the importance of celebrating life’s special moments.
• 401K Match on Day 1 – Invest in your future with our competitive retirement savings program.
• Career Growth & Learning – Join a company committed to developing talent, fostering innovation, and creating meaningful opportunities.

At ofi, we don’t just offer jobs—we provide careers built on impact, inclusion, and innovation. Come grow with us!

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: US-Talent.Acquisition@ofi.com

At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace.