Contract Administrator

Description

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious, and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Summary

Reporting to the Sr. Director, Trading, the Contract Administrator plays a critical role in ensuring that trading activities are carried out smoothly and accurately. They will oversee and direct tasks for back office-support team in the administration of all contract-related work, while providing special support for complex contract administration matters and supporting the traders with imports research and market data analysis. The position requires a candidate that is highly organized, detail oriented, and capable of multi-tasking. Further, there is a requirement to have a deep understanding of our business, our systems (SCORE), our vendors, and our customers’ needs. This position will have to develop and maintain relationships directly with ofi origin teams, all members of the US ofi team, ofi vendors, and ofi customers.

Position Responsibilities

• Oversee and manage the creation and revisions of contracts, price fix letters, and out trade documentation by our global services team (MindSprint) This includes constantly coordinating with the team and prioritizing projects for timely execution.
• Utilizing knowledge of logistics system (SCORE) and business needs, lead the execution of complex contract administration requirements. This includes contract amendments reflecting origin change, deferment or change in destination. This also includes contract administration for other ofi business units, when required.
• Ensure accurate pricing of contracts through various price fixing mechanism and linking sales and purchase contracts. Monitor and review position each notice period to ensure all contracts are correctly priced in a timely manner.
• Communicate and organize all trade documentation to traders, clients, and logistics coordinators. Oversee the organization of the shared folders where all files are stored and managed.
• Troubleshooting SCORE (logistics system) on any contract-related issues to support traders, logistics and origins.
• Communicate effectively with stakeholders to ensure all contract information is accurate and can be relied upon by all teams.
• Prepare reports on market analysis, imports, sales by customer, etc.
• Work with trading and logistics teams to find areas for increased efficiency and improvements.
• Perform other duties as assigned.
  
  

Position Requirements

• High School Diploma Required. Bachelor’s degree in business or logistics is preferred.
• 3 (three) years of experience in contract administration, commodities, trading, logistics or related fields is required.
• Excellent communication skills, both written and verbal, are required.
• Familiarity with the coffee or food industry is preferred.
• Strong attention to detail and ability to multitask and meet multiple competing demands is required.
• Multiple languages (English, Spanish, Portugues) is a strong preference.
• Proficient computer skills, including Microsoft Office are required.
• Experience using enterprise level ERP/CTRM systems is highly preferred.
  
  

Competitive Compensation And Benefits Package

The pay for this role ranges from $69,000 – $85,000 and is based on the position responsibilities and geographic location. Actual pay within this range may be determined based on the candidate's experience, qualifications, and/or other determining factors.

Comprehensive & Affordable Benefits: Coverage for you (and your eligible dependents) with plans designed for peace of mind and savings for the future.

A Culture of Well-being: Paid Volunteer time off, access to events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being for you and your family.

Family Support: Paid parental leave, Fertility benefits and lactation support, including milk shipping for traveling employees.

Additional Perks That Make a Difference

• Vacation time from Day 1 – Your time off starts accruing immediately, growing with your tenure.
• Paid Sick Leave – Rest, recover, and return strong – with paid sick leave on ofi.
• Company Paid Holidays – ofi values work-life balance and the importance of celebrating life’s special moments.
• 401K Match on Day 1 – Invest in your future with our competitive retirement savings program.
• Career Growth & Learning – Join a company committed to developing talent, fostering innovation, and creating
  
  

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace.