What are the responsibilities and job description for the Office Manager position at Offshore Design Build, Inc.?
Office Manager
Company: Offshore Design Build Inc
Location: Tampa, Florida 33606
Compensation: $30.00 / hour
Schedule: Monday - Friday, 9:00 AM - 4:00 PM (35 hours/week)
Job Summary
Offshore Design Build Inc, an established residential renovation and construction company, is seeking a dependable, highly organized, and detail-oriented Office Manager to support our daily administrative and field operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses a strong background in customer service, scheduling, and office administration. Proficiency with Microsoft Office (Word, Excel), Google Workspace, QuickBooks, and billing/insurance processes is required. Familiarity with residential construction practices and the City of Tampa's Accela system is highly advantageous.
Key Responsibilities
- Office Operations: Manage daily administrative tasks, oversee ongoing email correspondence, and maintain organized office operations.
- Communication: Serve as the primary point of contact and facilitate clear communication among clients, subcontractors, management, and field personnel.
- Financial Tracking: Utilize QuickBooks for daily tracking of payments and expenses, and generate client or accounting reports as required.
- Payroll & Compliance: Process weekly payroll, handle monthly workers' compensation self-reporting and payments, and coordinate the annual workers' compensation insurance audit.
- Documentation & Reporting: Maintain accurate labor logs, workers' compensation files, and liability insurance logs, and compile comprehensive job allocation reports.
- Licensing & Insurance; Administer annual company insurances, municipal licenses, and business registrations.
Qualifications
- Experience: Proven experience in office management, administrative support, or a related field (preferred).
- Technical Skills: Advanced proficiency in QuickBooks, data entry, and standard office software.
- Communication: Exceptional verbal and written communication skills paired with a strong commitment to customer service.
- Organizational Skills: Outstanding attention to detail with a proven ability to prioritize tasks, multitask, and proactively follow up on outstanding items.
- Professionalism: Dependable, punctual, and highly professional demeanor.
- Language: Bilingual proficiency in English and Spanish is a plus.
- Industry Knowledge a plus.
Pay: From $30.00 per hour
Expected hours: 35.0 per week
Work Location: In person
Salary : $30