What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR 4 position at Office of Juvenile Justice?
About this Job
The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive, law-abiding citizens. We are seeking a detail-oriented and dependable Administrative Coordinator 4 to support business operations with a focus on property control and asset management. This position plays a critical role in maintaining accurate inventory records, coordinating procurement and transfers, and ensuring compliance with state property regulations. The ideal candidate will bring strong organizational skills, a working knowledge of state systems, and a commitment to operational excellence in a mission-driven environment.
We’re looking for a dependable professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
- Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
- Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
- Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
- Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
- Adapting to Change: Adjusts quickly and stays effective during change.
Minimum Qualifications
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Manages property control & fleet — Oversees inventory, surplus, vehicle maintenance, logs, compliance, and audit-ready documentation.Maintains inventory systems — Updates databases, prepares certification reports, and supports LPAA/OJJ audits.
Coordinates maintenance work orders — Enters and tracks preventive, routine, and emergency repairs; prepares reports for leadership.
Provides administrative support — Types agendas and correspondence, schedules meetings, prepares materials, and manages filing systems.
Handles purchasing & procurement — Creates requisitions, gathers vendor info, processes LaCarte transactions, maintains procurement files, and ensures compliance.
Processes receiving & documentation — Receives purchases electronically, submits payment documentation, and monitors consumables inventory.
Supports communication & problem-solving — Works with OJJ Financial Services, and State Purchasing to resolve issues and support policy updates.
Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.
Appointment Type: Full time, Probational
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Salary : $2,732 - $4,682