What are the responsibilities and job description for the Project Coordinator position at Office Environments, Inc.?
About the Role
Office Environments is looking for a Project Coordinator who enjoys being the steady hand behind the scenes — the person who keeps projects organized, details accurate, and communication flowing. This role is a great fit for someone who likes structure, takes pride in getting things right, and feels good knowing their work helps projects run smoothly from start to finish.
You’ll work closely with our Designers, Project Managers, Sales team, manufacturers, and installers to support commercial furniture projects through ordering, delivery, installation, closeout and beyond.
What You’ll Be Doing
No two days are exactly the same, but you can expect to:
- Help keep furniture projects organized, accurate, and on track
- Prepare and process furniture orders, change orders and revisions
- Track lead times, deliveries, and order status with manufacturers
- Coordinate details between sales, design, project management, and vendors
- Support installation scheduling and help resolve issues as they come up
- Review orders, acknowledgements, and paperwork carefully to catch issues before they become problems
- Assist with invoicing, project closeout, and documentation
- Keep project files, spreadsheets, and systems up to date
Who You Are
You don’t need to know everything on day one, we’ll teach you our processes, but you are likely:
- Are naturally organized and detail-oriented
- Communicate clearly and professionally
- Can juggle multiple projects without dropping the ball
- Stay calm when things change (because they will)
- Enjoy being part of a collaborative team of real, down-to-earth people
- Take pride in supporting others and keeping things running smoothly
What Helps You Succeed
- Experience in project coordination, operations, or administrative support
- Background in commercial interiors, construction, or contract furniture is a plus (but not required)
- Comfort with Microsoft Office (especially Excel and Outlook); project software experience is a bonus
- Willingness to ask questions and learn as you go
Why You’ll Like Working Here
- Supportive, experienced team that values collaboration
- Meaningful work where details really matter
- Exposure to commercial interiors and furniture projects
- Opportunity to grow into design, project management, or operations over time
- A workplace that appreciates reliability, accountability, and teamwork
- A work family of genuine and authentic people who truly care about what they do