What are the responsibilities and job description for the Accounting Administrative Assistant position at OCuSOFT INC / Jove Laboratories?
SUMMARY:
The Accounting Administrator is an entry-level position. That will be assisting the accounting department with data entry, processing, recording transactions, audits or fact-checking, and other tasks related to accounting or administrative functions.
DUTIES AND RESPONSIBILITIES:
- Provide support to the Accounting Department.
- Perform basic office tasks, such as filing, data entry, answering phones, processing mail, etc.
- Handle overflow communications with internal and external clients, vendors or customers via phone, email, and/or in-person.
- Assist in processing AP and/or AR transactions and associated clerical duties
- Assist in preparing financial reports.
- Assist with general accounting duties, resolving discrepancies, and filing.
- Ad Hoc duties as assigned related to accounting and administrative tasks.
QUALIFICATIONS:
- 1-2 years of experience required.
- Proficiency with MS Office Suite, specifically MS Excel, and ERP systems.
- Exceptional time management, verbal, and written communication skills.
- Familiarity with basic accounting principles.
- Professional manners and a strong ethical code.
- Ability to multitask and remain motivated and positive.
- Commitment to working efficiently and accurately.
COMPETENCIES:
- Interpersonal Skills
Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Oral Communication
Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication
Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Initiative
Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Frequently required to stand.
- Frequently required to walk.
- Continually required to sit.
- Occasionally required to lift/push/carry items up to 25 pounds.
Pay: $18.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Accounting: 1 year (Required)
- Accounts payable: 1 year (Required)
Work Location: In person
Salary : $18 - $25