What are the responsibilities and job description for the Registrar position at OCOM?
Summary
Plan, oversee, organize, and direct OCOM's Registrar Office programs and activities; ensure that assigned registrar functions fulfill institutional goals and objectives; and supervise assigned staff.
Essential Duties And Responsibilities
QUALIFICATIONS
Plan, oversee, organize, and direct OCOM's Registrar Office programs and activities; ensure that assigned registrar functions fulfill institutional goals and objectives; and supervise assigned staff.
Essential Duties And Responsibilities
- Direct the day-to-day operations of the OCOM Registrar's Office
- Support the OCOM-approved registrar policies and ensure that they are adhered to
- Ensure compliance with federal, state, university, college, and other outside agency rules and regulations
- Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA)
- Oversight of registrar budget
- Maintain all official student documentation, including transcripts, test scores, immunization, health forms, etc
- Serve as the lead and facilitate the Student Leave of Absence process
- Serve as a systems administration for all Student Service platforms, including the SIS and CRM system, and student access to university platforms, as needed
- Collect and certify that documents are official and within guidelines for accreditation
- Certify enrollment of students for scholarships, insurance agencies, and other constituencies in line with confidentiality guidelines
- Create rosters, input grades Medical Education Operations, and produce transcripts
- Maintain an OCOM-selected database of student information, create reports, and export data for official reports
- Serve on committees to represent registration and records
- Assist other student services areas such as admissions, student affairs, learning specialist and financial aid
- Serve as liaison for OCOM with state, government, and health agencies, etc
- Obtain and maintain literacy in the registration and record student service areas
- Assisting with the planning and implementation of Commencement and White Coat ceremonies
- Direct the registrar and records communications and services for OCOM alumni
- Serve as the representative of the OCOM on the AACOM Registrar group
- Collect, organize, and analyze OCOM data and produce reports requested by external accrediting bodies and governing boards
- Submit an annual Registrar Report to the Dean of Student Services
- Assist in accreditation functions to include document creation, data collection, data entry, education of staff on accreditation, and other accreditation-related functions
- Support the registrar coordinator with coaching, guiding, and mentoring; provide professional development opportunities for staff
- Perform other duties as assigned
QUALIFICATIONS
- Master's degree and a minimum of 5 years (or Bachelor and 10 years) of full-time experience in the administration of a records/registrar office
- Previous experience as an osteopathic or allopathic medical college registrar is preferred
- A team player who values cooperation, mutual support, and team cohesion.
- Strong team management skills
- Strong oral and written communication skills
- Exceptional interpersonal skills in order to work well with faculty, staff, students, administration, and the public
- Maintaining confidentiality and attention to detail are essential
- Respond calmly and appropriately in emotional situations
- Listen and communicate in a positive manner
- Collaborate and interact with healthcare professionals
- Organize, direct, and prioritize work appropriately
- Exercise independent judgments in complex and new situations
- Manage multiple concurrent projects and still meet strict deadlines
- Manage time well and work under stressful conditions
- Excellent public speaking skills
- Relate well with a diverse student population and other constituencies
- Ability to work independently as well as function effectively in a team and within a diverse group of people
- Demonstrate tact, courtesy, and discretion in dealing with faculty, staff, students, administration, and the public
- Maintain a high energy level and enthusiasm for OCOM
- Proficient in using Apple Mac computers and Google Workspace tools
- Salary Range: $72,000 - $82,500 , commensurate with experience
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation & Public Holidays)
- Short Term & Long Term Disability
- Training & Professional development - continuing education opportunities to support your career growth
- A supportive and collaborative work environment
Salary : $72,000 - $82,500