What are the responsibilities and job description for the Front Desk/Receptionist position at OCMI Workers Comp & Professional Services, LLC?
OCMI is looking for a Front Desk/Receptionist to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Front Desk/Receptionist’s duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees.
Previous experience as a Front Desk/Receptionist is required. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) including viop phone systems.
Ultimately, the Front Desk/Receptionist should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
- Serve as the point person for Front Desk/Receptionist duties including maintenance, mailing, office supplies, food and snack supplies, equipment ordering and management, bills, errands, shopping.
- Manage phone and text features between clients and service departments.
- Provide overflow phone and text support for service departments.
- Coordinate birthday announcements and recognitions
- Coordinate, execute and breakdown of seasonal and holiday office décor.
- Maintain the office condition and arrange necessary repairs.
- Coordinate with IT department on all office equipment
- Provide general support to visitors.
- Address employees’ queries regarding office equipment issues
- Liaise with facility management vendors, including cleaning, and catering.
- Plan in-house or off-site activities, like parties, celebrations, and conferences
Skills
- Proven experience as anFront Desk/Receptionist
- Knowledge of office administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Familiarity with email scheduling tools, like Email Scheduler
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements.
- High School degree: additional qualification as an administrative assistant or Secretary will be a plus.
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Language:
- Spanish (Required)
Work Location: In person
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- Health insurance
- Paid time off
Language:
- Spanish (Required)
Work Location: In person
Salary : $18