What are the responsibilities and job description for the Payroll Tax Analyst position at Oceaneering?
Job Description
The Sr Payroll Tax Professional is the subject matter expert for US payroll taxes, responsible for end-to-end ownership of payroll tax compliance, reporting, and governance across federal, state, and local jurisdictions.
This role plays a key part in the organization’s ERP transformation, ensuring payroll tax requirements are clearly defined, tested, and embedded into new systems and processes.
The position goes beyond processing. Reporting to the US Payroll Manager and acting as a key support, the role drives tax accuracy, leads training and capability building within the payroll team, supports complex employee scenarios (including expatriates and gross-ups), and acts as the primary point of contact for employee tax queries.
Responsibilities
Payroll Tax Ownership & Compliance
QUALIFICATIONS
Oceaneering began in 1964 as a Gulf of Mexico-based diving company called World Wide Divers. Today, we are a leading global provider of engineered products and services to several industries, including energy, defense, aerospace, entertainment/theme parks, materials handling, and science and research.
We thrive by creating industry-changing technically creative solutions for the most complex operational challenges under water, on land, and in space.
At Oceaneering, we believe in managing our business in a way that promotes safety and health, the environment, and strong ethics, while supporting the communities in which we live and work.
Equal Opportunity Employer
All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.
The Sr Payroll Tax Professional is the subject matter expert for US payroll taxes, responsible for end-to-end ownership of payroll tax compliance, reporting, and governance across federal, state, and local jurisdictions.
This role plays a key part in the organization’s ERP transformation, ensuring payroll tax requirements are clearly defined, tested, and embedded into new systems and processes.
The position goes beyond processing. Reporting to the US Payroll Manager and acting as a key support, the role drives tax accuracy, leads training and capability building within the payroll team, supports complex employee scenarios (including expatriates and gross-ups), and acts as the primary point of contact for employee tax queries.
Responsibilities
Payroll Tax Ownership & Compliance
- Own and execute all US payroll tax activities including federal, state, and local filings (941, 940, W-2, W-3)
- Manage quarterly and year-end processes, amendments, and corrections
- Ensure compliance across all jurisdictions
- Reconcile payroll tax balances and align with General Ledger
- Manage tax notices and agency correspondence
- Act as the go-to expert for payroll tax matters
- Provide guidance on complex scenarios and regulatory changes
- Maintain up-to-date knowledge of tax legislation
- Respond to employee payroll tax queries
- Manage expat taxation, gross-ups, and multi-state taxation issues
- Partner with HR, Employment Tax and Global Mobility teams
- Train and upskill payroll team members
- Develop SOPs and training materials
- Act as escalation point for tax-related issues
- Act as payroll tax SME for ERP implementation (e.g., Oracle Fusion)
- Define tax requirements and ensure accurate system configuration
- Support testing, validation, and issue resolution
- Partner with project teams to ensure compliant payroll tax processes in the new system
- Drive continuous improvement in processes and controls
- Perform audits and enhance documentation
- Support system changes and enhancements
- Stakeholder Management
- Collaborate with Payroll, HR, Accounting, Tax, Legal, and Audit teams
- Partner with external providers (e.g., Dayforce)
- Support reporting for leadership
- Operational Payroll Support
- Support payroll processing as required
- Ensure accuracy of inputs and outputs
- Performs other duties assigned by Payroll Manager.
- Supervisory Responsibilities
- This position has no supervisory responsibilities.
QUALIFICATIONS
- High school diploma, General Education Degree (GED), Accounting degree and/or an associate’s degree preferred.
- Minimum seven (7) years of knowledge and work experience of payroll, tax, or combination of education and experience.
- Ability to prepare and file payroll tax returns and reports, including Federal Forms 941,940, W-2, W-3, State and Local filings.
- Extensive multi-state and multi-jurisdictional payroll tax compliance experience.
- PeopleSoft/Oracle Software experience desired.
- Knowledge of appropriate steps to analytical problem solving.
- Ability to train and influence others.
- Ability to establish and maintain cooperative working relationships.
- Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
- Treats others fairly and with respect .
- Knowledge of department policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc.
- Ability to establish and maintain project priorities.
- Seeking new learning experiences .
- Identifies what needs to be done and acts before being asked or required .
- High attention to detail.
Oceaneering began in 1964 as a Gulf of Mexico-based diving company called World Wide Divers. Today, we are a leading global provider of engineered products and services to several industries, including energy, defense, aerospace, entertainment/theme parks, materials handling, and science and research.
We thrive by creating industry-changing technically creative solutions for the most complex operational challenges under water, on land, and in space.
At Oceaneering, we believe in managing our business in a way that promotes safety and health, the environment, and strong ethics, while supporting the communities in which we live and work.
Equal Opportunity Employer
All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.