Out-of-School Time (OST) Administrator

Position Summary: The Out-of-School Time (OST) Administrator is responsible for the overall coordination, implementation, and quality assurance of Oaktree’s before-and-after-school and summer learning programs for school-aged children. This role provides instructional leadership by coordinating age-appropriate academic and enrichment curriculum while also overseeing daily program operations, staff supervision, compliance, and administrative functions required for OST programming.

Primary Responsibilities:

Program & Curriculum Coordination

• Coordinate and support the implementation of hands-on curriculum for school-aged children aligned with OST program requirements, including mathematics, literacy, science, social-emotional learning, and enrichment activities.
• Ensure curriculum reflects developmentally appropriate practices and Michigan Out-of-School Time (MOST) Standards of Quality.
• Collaborate with teaching staff and enrichment partners to plan, schedule, and integrate academic and enrichment programming across school-year and summer sessions.
• Monitor instructional quality and student engagement, making adjustments to improve learning outcomes and participation.

Staff Supervision & Support

• Supervise OST frontline staff, including Lead Teachers, Assistant Teachers, and enrichment partners.
• Support staff scheduling, onboarding, training, and ongoing professional development.
• Provide coaching and feedback to ensure high-quality instruction, positive behavior supports, and safe learning environments.

Administrative & Compliance Responsibilities

• Oversee daily program operations, including attendance tracking, enrollment documentation, and family communication.
• Ensure compliance with OST program requirements, licensing or exemption standards, health and safety regulations, and reporting timelines.
• Coordinate required data entry and monitoring in EZReports and other grant-related systems.
• Assist with budget monitoring by tracking program-related expenditures in collaboration with administrative staff.

Family & Community Engagement

• Serve as a primary point of contact for families regarding program expectations, schedules, and student progress.
• Support family engagement activities, meetings, and communication strategies.
• Coordinate with community partners, schools, and vendors to enhance program offerings.

Program Evaluation & Continuous Improvement

• Review attendance, participation, and program data to inform instructional and operational improvements.
• Support internal and external evaluations, surveys, and reporting required by the OST program.
• Contribute to grant reporting narratives related to programming, staffing, and outcomes.

Required Qualifications

• Associate’s degree in education, child development, youth development, social work, or a related field (or equivalent experience).
• Minimum of 3 years of experience working with school-aged children in an educational, after-school, or youth development setting.
• Experience coordinating curriculum or programming for school-aged children.
• Strong organizational and administrative skills.

Preferred Qualifications

• Bachelor’s degree in education, child development, youth development, social work, or a related field (or equivalent experience).
• 5 years of experience working with school-aged children in an educational, after-school, or youth development setting.
• Experience supervising staff in an OST, childcare, or educational setting.
• Familiarity with Michigan Out-of-School Time (MOST) Standards of Quality.
• Experience with grant-funded programs, compliance, or reporting systems.
• Knowledge of social-emotional learning and enrichment-based instructional models.

Core Competencies

• Instructional leadership
• Program coordination
• Staff supervision
• Compliance and documentation
• Communication and collaboration
• Data-informed decision-making

Job Type: Full-time

Pay: Up to $50,000.00 per year

Benefits:

• Childcare
• Employee discount
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $50,000