Accounts Payable Specialist

Position overview

Oakmont Enterprises LLC is seeking a dependable and detail-oriented Accounts Payable Specialist to support a growing group of affiliated companies operating across real estate, construction, property operations, equipment, advertising and field services. This person will administer the full invoice-to-payment workflow and work directly with the Controller to ensure that expenses are valid, accurately coded, properly approved and supported by a complete digital record.

This is not a basic data-entry position. The successful candidate will become the central control point for accounts payable across multiple companies and projects. The role requires sound judgment, professional follow-up, strong organization and the integrity to protect confidential financial information.

Primary responsibilities

• Manage the central AP inbox and track invoices from receipt through payment or resolution.
• Validate invoices, supporting documents, approvals, payment terms and duplicate status.
• Prepare coding by company, property, project, job/cost code and general-ledger account.
• Route invoices for approval and follow up on missing receiving confirmation or documentation.
• Prepare and submit the weekly payment packet and cash-requirement summary by Wednesday for Controller review and Thursday payment processing.
• Maintain vendor records, W-9s, payment instructions and required compliance documents.
• Reconcile vendor statements, research discrepancies and manage credits.
• Support month-end AP cutoff, reporting and outside-CPA requests.
• Respond professionally to vendors and internal team members.
• Maintain accurate, searchable records and help improve the company AP Playbook.

Required qualifications

• High school diploma or equivalent and at least three years of AP, accounting-clerk, bookkeeping or related experience.
• Working proficiency with accounting software and Microsoft Excel.
• Demonstrated accuracy in invoice processing, coding, vendor records and reconciliations.
• Strong communication, organization, follow-through and confidentiality.
• Ability to work on-site Monday through Thursday and manage deadline-driven work.

Preferred experience

• Intuit Suites and multi-entity accounting.
• Construction job costing, real estate/property management or field-service operations.
• Associate degree, certificate or coursework in accounting or business.
• W-9/1099 support, certificates of insurance, lien waivers or vendor-compliance documentation.

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22