What are the responsibilities and job description for the Executive Assistant to a C-Suite Executive position at Oakleaf Partnership?
Location: Midtown Manhattan
Employment Type: Full-Time
Status: Immediate Hiring Need
We are conducting a confidential search on behalf of a highly successful, prestigious organization seeking an experienced Executive Assistant to support a C-Suite Executive and select members of the senior leadership team.
This is an outstanding opportunity for a polished, resourceful, and highly organized professional who thrives in a fast-paced, high-expectation environment. The successful candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring the seamless operation of the executive office.
The ideal individual is service-oriented, detail-focused, and accustomed to supporting demanding executives with professionalism, discretion, and a proactive mindset. Experience within complex corporate environments is strongly preferred, along with exposure to senior-level stakeholders and competing priorities.
Key Responsibilities
- Provide comprehensive administrative support to the C-Suite Leader and senior executives
- Manage intricate and constantly evolving calendars across multiple stakeholders
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Organize and support executive meetings, leadership meetings, and special events
- Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence
- Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail
- Coordinate meeting logistics, conference rooms, catering, and executive events
- Handle expense reports and related administrative functions
- Serve as a professional point of contact for internal and external stakeholders
- Anticipate executive needs and proactively resolve issues before they arise
- Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination
- Maintain absolute confidentiality when handling sensitive business information
Qualifications
- 10 years of Executive Assistant experience supporting C-Suite executives
- Experience in a fast-paced, high-performance corporate environment
- Proven ability to manage multiple priorities while remaining organized and composed under pressure
- Exceptional attention to detail and follow-through
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word
- Demonstrated experience creating and refining executive-level presentations and documents
- Strong business judgment, discretion, and professionalism
- Ability to work independently while exercising sound decision-making
- Experience from a well-known, highly respected organization is strongly preferred