What are the responsibilities and job description for the Vendor Coordinator position at Oak View Group?
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet .
Position Summary
We are seeking a detail-oriented
Vendor Coordinator
to join our
Music Festival Division
. This role is responsible for managing vendor relations, coordinating logistics, and ensuring smooth operations for food, beverage, and merchandise vendors at music festivals across the country. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and is comfortable working with multiple stakeholders to ensure festival success.
This role will pay an hourly wage of $17.50 to $21.00.
Benefits for PT roles: 401(k) savings plan and 401(k) matching.
EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline.
Responsibilities
Vendor Management & Coordination
- Serve as the main point of contact for vendors before, during, and after festivals.
- Coordinate vendor selection, applications, contracts, and compliance with festival requirements.
- Ensure vendors meet licensing, health, and safety regulations.
- Assist vendors with site placement, power, water, and other logistical needs.
Logistics & On-Site Support
- Oversee vendor setup, operation, and breakdown at events.
- Work closely with festival operations and production teams to manage vendor locations and resolve issues in real time.
- Monitor vendor performance, ensuring adherence to festival guidelines.
- Assist in troubleshooting and problem-solving on-site.
Financial & Administrative Duties
- Track vendor fees, payments, and required permits.
- Assist in negotiating vendor contracts and agreements.
- Maintain accurate records of vendor contacts, agreements, and post-event evaluations.
- Generate post-event reports and provide feedback for future improvements.
Qualifications
- Experience in event operations, vendor management, hospitality, or a related field preferred.
- Strong communication and interpersonal skills to manage vendor relationships.
- Excellent organizational skills with attention to detail.
- Ability to multitask and work in a high-energy, fast-paced festival environment.
- Willingness to travel extensively for festival events.
- Proficiency in Microsoft Office, Google Suite, and event management software is a plus.
- Knowledge of health and safety regulations in food and beverage services is preferred.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people
, improves our
service
, and raises our
excellence
. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
Salary : $18 - $21