What are the responsibilities and job description for the Administrative Assistant position at Oak Hill Group?
Administrative Assistant
We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.
Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.
Key Responsibilities:
- Schedule meetings and travel while managing competing priorities and ensuring timely communication
- Handle, prioritize, and direct incoming calls, emails, and correspondence
- Draft, edit, and review correspondence and documents for executives
- Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
- Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
- Take meeting minutes and distribute notes, as appropriate
- Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
- Order, track, and maintain office supplies
- Handle sensitive and confidential information with discretion
- Performs other duties as assigned
Qualifications:
- 3 years of experience in an administrative or office support role
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and shifting priorities
- Clear and professional written and verbal communication skills
- Comfortable working collaboratively and taking direction from senior staff
- Proficient in Microsoft Office, Google Workspace, and general office tools
Working Conditions:
- Works in a collaborative office environment
Physical Demands:
- Ability to physically access all interior parts of the office
- Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Administrative: 2 years (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Ardmore, PA Required)
Work Location: In person
Salary : $50,000