What are the responsibilities and job description for the Part-time Accountant position at Oak Grove Presbyterian Church?
JOB SUMMARY: The Accountant is responsible for management of Oak Grove’s financial affairs, including the preparation and maintenance of all financial records. The position is responsible for accounts receivable, accounts payable, payroll preparation, accounting records, and all financial reporting. The position also provides occasional coverage of the Office Administrator’s duties when the Office Administrator is absent.
The Accountant will work in collaboration with staff and volunteers. The Accountant reports to the Pastor/Head of Staff and receives oversight from the Treasurer and takes direction from the Treasurer. The Accountant meets one evening a month with the Church Budget & Finance Committee. The Accountant will direct volunteers who assist with scanning and other non-financial expertise functions. When acting as the Office Administrator, will work in collaboration with staff and volunteers.
ESSENTIAL FUNCTIONS:
- Contributions/Receipts
- Audits Sunday contributions & records in financial and contribution system.
- Records contributions and receipts delivered during the week.
- Contributions (except stock) are via check, cash, ACH, and VANCO credit card.
- Receives and records stock contributions and sends out letters of acknowledgment.
- Manages Credit Card transactions.
- Prepares, reviews and mails contribution statements quarterly.
- Closes out contribution system annually.
- Payroll
- Processes taff semi-monthly (twice per month) payroll with payroll provider.
- Records payroll records in finance system.
- Verifies year-end information for W2 preparation by payroll provider.
- Payables
- Receives invoices and statements for purchases and delivers to appropriate Committee Chair for authorization.
- Manages vendor payables. Enters/scans invoices and processes checks for Treasurer’s signature.
- Maintains General Ledger.
- Manages 1099 form process
- Reports
- Generates accurate monthly financial statements for Budget & Finance meetings for review and ultimate presentation to Session.
- Generates monthly system reports for committees.
- Reconciles credit card charges against receipts received.
- Reconciles investment accounts quarterly.
- Reconciles banks statements and retains file on previous reconciliation reports.
- Sends account audit report to each committee during month end process.
- Prepares year-end financial statement.
- Closes out Financial System annually.
- Confidentiality and Communications
- Maintains confidentiality of all information obtained in the course of performing the duties of the position.
- Communicates (in person, telephone, mail, email) with staff and members of the congregation regarding financial issues. Typical questions/requests include pledge information (I forgot what I pledged, am I up to date on my pledge?), how to donate stock, etc.
- Office Administration
- Performs general administrative duties during occasional periods of absence of the Office Administrator.
- Typical work would include preparing and printing Sunday Bulletins, posting online weekly announcements, updating weekly prayer list, updating church calendar, arranging for flower delivery, communicating with staff, volunteers or members of the congregation, and preparing, printing and posting monthly church newsletter.
- Will need to cross-train to learn the specific duties of the Office Administrator that may need to be performed during occasional absences of the Office Administrator
MINIMUM QUALIFICATIONS:
o Four year degree with accounting emphasis, or equivalent experience.
o Demonstrated proficiency with computer technology & software, including but not limited to MS Word, MS Excel, MS Outlook.
o Ability to interact professionally with a variety of people with varying skill levels.
PREFERRED QUALIFICATIONS:
o Non-profit finance and accounting experience, particularly church finance.
o Experience with Realm, ACS On Demand software or equivalent.
o Experience with payroll processing software.
WORKING CONDITIONS:
o General office environment working at a desk, using a computer for the majority of time.
o Average 12 to 16 hours per week (not including Office Administration duties, if any), with flexible daily schedule, with set days with some variance.
Pay: $32.00 - $37.00 per hour
Expected hours: 12.0 – 16.0 per week
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
Salary : $32 - $37