Accounting and Operations Manager

Accounting & Operations Manager Position Description

Reporting Relationship

Reports to CEO on all enterprise-wide financials; Partners with President for O’Connor Connective daily accounting and operations, including IT and HR; leads relationships with firms and professional service providers.

General Job Summary

The Accounting Manager is a full-time position for O’Connor Connective, LLC; The Connective, LLC; and Connective Properties, LLC—all within our strategic marketing and communications consultancy and ownership’s enterprise-wide holdings. This position serves primarily as the ownership’s accounting expert, responsible for all accounts receivable, accounts payable and recording of internal financial data to accurately represent the various LLC’s financial position. Reports will be generated on a monthly basis for presentation to the leadership team. Experience with Intuit QuickBooks is a must.

The ideal candidate will have a strong background in strategic financial analysis, accounting principles and practices for small businesses, management of banking and CPA relationships, and reporting financial data to leadership. In addition, management of HR, IT and facilities processes and procedures will be part of this position.

This position requires exceptional analytical, written and verbal communications skills, knowledge of accounting principles and the ability use those skills to create and implement accurate and timely financial records. The accounting and operations manager will work closely with other staff to invoice clients, pay vendors, develop and track annual budgets, and work closely with President on company HR and IT needs. A high degree of confidentiality, objectivity and attention to detail is required, given the importance of these to the overall success of the firm.

Primary Duties and Responsibilities and Estimated % of Time

1. Daily/Monthly Accounting 75%

·      Accurately record accounting entries daily in accordance with accounting principles using QuickBooks

·      Process and record timely client invoicing with the assistance of client services staff

·      Process and record accounts payables & receivables, matching expense invoices with purchase orders and recording in project management database

·      Manage and report daily cash flow to leadership

·      Manage and process company credit cards and receipts

·      Prepare and process bi-weekly payroll using external payroll support program

·      Manage timesheets from all staff

·      Generate monthly financial reports with analysis and present findings to leadership including expense reports, Profit & Loss statement, balance sheet, actual vs budget reports, client billing and profitability reports

·      Develop financial growth plans to be used in conjunction with strategic planning process

·      Develop and manage annual budgets ensuring that expenses are budget approved

·      Provide bookkeeping services including budgeting for subsidiary companies (The Connective and Connective Properties)

·      Manage banking, financial and business insurance partner relationships

·      Comply with federal, state and local tax authorities to ensure proper tax payments are made on a timely manner

·      Coordinate with company’s outside CPA firm for year-end tax preparation

·      Implement and document accounting processes, procedures and systems to ensure accuracy and consistency of process

·      Maintain appropriate backup for all accounting entries including electronic invoices to satisfy potential audit requests

2.Human Resources for O’Connor Connective 10%

·      Maintain proper personnel files for each employee

·      Work with President to set up personnel annual reviews

·      Manage employee benefits programs with outside vendors ensuring that proper paperwork has been completed and processed

·      Provide staffing recommendations based on financial growth goals and company growth objectives

3.Information Technology (IT) 10%

·      Manage IT support partner relationships

·      Manage IT needs of individual staff members in addition to recommending new technologies to assist in supporting staff

·      Manage all IT equipment to assure upgrades and proper software has been installed in various buildings

·      Manage software subscriptions and passwords

1. Facilities Management 5%

·      Ensure that office/facilities are properly maintained, including cleaned and repaired, as required

·      Ensure employee workstations/offices are functioning properly and needs are met for an engaging and professional environment

·      Provide facilities management and maintenance oversight for subsidiary properties including The Connective. This includes the oversite of tenant documentation and lease management.

Required Qualifications

Education   

·      Bachelor's degree in managerial accounting or equivalent

Experience and Credentials

·      8 years of formal accounting experience either in a small business or CPA firm

·      Understanding of marketing communications industry (or billable professional services) would be helpful

Knowledge, Skills and Abilities

·      Exceptional attention to detail and ability to audit own work

·      Understand Accounting Principles

·      Ability to multitask, meet specific deadlines, and prioritize tasks and assignments.

·      Exceptional written and verbal communication skills, including abilities in presentation to leadership

·      Exceptional interpersonal skills and the ability to work with a variety of diverse personalities.

·      Strong ability to think creatively, problem solve, set priorities and work diplomatically under pressure.

·      Professional presence and capacity to represent LLC’s directly with clients, partners and community.

·      Experience with implementation of HR related policies and procedures

·      Ability to demonstrate return on investment (ROI) to the leadership through metrics and reporting.

·      Knowledge of QuickBooks software and integration with project management systems

·      Knowledge of web-based project management and tracking systems. 

·      Knowledge of Microsoft Office365/Teams and ability to learn upgrades and new programs as needed.

·      Strong knowledge and use of Microsoft Excel spreadsheet program as well as other Microsoft Office programs

·      Understanding of IT systems both hardware and software

·      Ability to exercise good judgment and decisions in an expeditious manner.

·      Foster a culture of teamwork while living out the vision, mission and values of O’Connor Connective.

·      Proven commitment to confidentially and sensitively handle client and company information, showcasing the utmost in professionalism and ethical decision-making

·      Skilled at setting a good example for others and creating a positive atmosphere.

O’Connor Connective may consider any equivalent amount of credentials, licensures, training or experience that provides the necessary knowledge, skills and abilities to perform the duties and responsibilities of this job.

Work Environment

Regular work hours are Monday-Friday, 8 a.m.-4:30 p.m. This position is an in-office position. Attendance at occasional evening events is likely as the company participates and supports community initiatives. Weekends are generally not required. Business travel would be very rare.  

We seek an accounting and operations manager to help live out the vision, mission and values of O’Connor Connective and its ownership.