Administrative Specialist- Meetings and Conferences

Overview

NYSUT seeks a self-motivated experienced full-time Support Staff Specialist for its Program Services Department. The successful candidate will assist with all aspects of departmental virtual and in-person meetings, workshops, and conferences. The successful candidate will be expected to establish professional working relationships with multiple constituencies including NYSUT Staff and NYSUT Board Members.

Primary Responsibilities

· Independently perform logistical functions associated with annual statewide conferences including:

· Event planning

· Preparation of materials

· Online registration monitoring, housing reservations, and special requests

· Provide on-site and post-conference support (i.e., issuing checks, expense vouchers, mailings, evaluations)

· Maintain associated databases

· Provide administrative support and assist with coordinating the work of other administrative staff.

· Manage departmental SharePoint sites.

· Support and perform logistical work for NYSUT committees.

· Support office operations: such as tracking and reporting expenses, preparing expense reports, ordering supplies, calendaring appointments, scheduling travel, and other similar assignments.

· Document drafting, preparation and editing (letters, memoranda, and spreadsheets).

· Print, copy, organize/maintain files, filing systems, and electronic file systems, and maintain data bases.

· Assist with providing customer service to members, staff, locals, etc. via a variety of mediums.

· Provide project support: such as through research, data compilation, and information gathering.

· Set-up and manage Zoom meetings and webinars.

· Develop and maintain all necessary computer skills to perform all primary responsibilities efficiently.

· Work under minimal supervision.

· Other special projects and duties as assigned.

Qualifications

· Strong writing and proofreading skills.

· Must be detail-oriented with the ability to manage multiple tasks simultaneously.

· Must be proficient in Microsoft Office 365 and Zoom and have experience managing data bases and spreadsheets.

· Must be a self-starter, take initiative and work well in a fast-paced environment.

· Must have the ability to work independently, as well as within a team.

· Minimum 6-10 years of administrative experience strongly preferred.

· High school diploma or equivalent is required.

· Potential travel and occasional weekend or evening work as needed (if this is requested,

overtime will be paid per staff union contract).

NYSUT- Who are we?

NYSUT is a statewide labor organization affiliated with more than 1,200 local unions, each representing its own members. NYSUT is affiliated with two national unions, the American Federation of Teachers (AFT) and the National Education Association (NEA). NYSUT represents nearly 700,000 people who work in, or are retired from, New York's schools, colleges, and healthcare facilities, including teachers, teacher aides and assistants, college and university faculty and professional staff, school bus drivers, custodians, secretaries, cafeteria workers, nurses, and other healthcare professionals. NYSUT’s policy is to ensure an equal employment opportunity to all persons without regard to race, color, national origin, religion, age, sex, disability, sexual orientation, gender identity or any other characteristic protected by the law.

NYSUT is proud to be an equal opportunity employer. NYSUT is committed to building a diverse and inclusive team. Women, people of color, and LGBTQ people are encouraged to apply.

At NYSUT, we believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.

Why Should You Apply?

· Competitive salary and excellent benefits, including comprehensive medical and dental insurance plans, life and long-term disability plans, and retirement plans

· Generous PTO plan

· Work-life balance

· Collaborative and supportive work environment with a diverse group of experienced professionals

· Opportunity to work in a highly respected organization, make a meaningful difference in the lives of working people, and be a proud part of the labor movement at the local, state, and national levels.

How to Apply:

Interested applicants should submit a cover letter and resume to hr@nysut.org by July 24, 2026.

www.nysut.org

Pay: $31.77 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $32