Food Distribution Manager (NY HELPS) - VID 228127

Duties Description

• Oversee all programmatic aspects of USDA Food Distribution including administering State Distributing Agency activities of USDA Foods for the National School Lunch Program (NSLP), Child and Adult Care Food Program (CACFP), Summer Food Service Program (SFSP) and the Emergency Food Assistance Program (TEFAP).
• Develop annual fiscal requests and projections for use in the preparation of the program budget. Monitor federal State Administrative Expense (SAE) and other administrative funding through Grant Award Documents to cover expenses.
• Assess program needs and available funding to ensure the most effective and efficient use to expend federal funds.
• Serve as a liaison to other State and federal agencies, other government entities, advocates and professional organizations related to USDA Food programs.
• Investigate and resolve complaints, maintain an open line of communication with other state agencies, local governments, schools, feeding organizations, vendors and other external groups.
• Oversee the full range of supervisory duties including approving leave and tracking time and attendance; identifying staff development needs; evaluating staff performance; and completing performance evaluations.
• Provide program planning and evaluation, coordination, and management of unit activities, including the supervision of professional staff and monitoring of resources.
• Oversee the development and dissemination of resource material and information on USDA Food to School Food Authorities and recipient agencies.
• Oversee the management of grants, contracts and agreements relevant to the National School Lunch Program (NSLP), Child and Adult Care Food Program (CACFP), Summer Food Service Program (SFSP), the Emergency Food Assistance Program (TEFAP) and the Special Milk Program.
• Oversee the development, maintenance, and revision of the various programs within this area, to ensure maximum efficiency, availability, and compliance.
• Review program performance and development of program changes or systems.
• Ensure that New York State and providers are in compliance with applicable federal and state laws, rules, regulations, and practices relating to USDA Foods.
  
  

Operational Needs:

• Travel will be required.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required. Operation of a motor vehicle will be required.
• Flexibility to work in environments of fluctuating temperatures.
  
  

Notes:

• There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
  
  

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Nine years* of administrative or management experience with planning, directing, and coordinating the storage and distribution of food and related food distribution materials for an adult/child nutrition program, food bank, food distribution service, hospital, residential institution for adults or children, restaurant, hotel, or recreational complex.

• Substitutions:
• Associate degree may substitute for two years of specialized experience:
• Bachelor's degree may substitute for four years of specialized experience;
• Master's degree may substitute for five years of specialized experience;
• J.D. may substitute for six years of specialized experience;
• Ph.D. may substitute for seven years of specialized experience.
  
  

OR

HELPS Promotional Qualifications: One year of permanent service as a Food Distribution Administrator 2.

OR

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 25 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.