What are the responsibilities and job description for the Receptionist / Office Support position at NYC Wellness?
Overview
We are seeking an energetic and detail-oriented Receptionist / Office Support professional to join our dynamic team (Health Spa in Midtown, NYC). This vital role ensures the smooth operation of daily office functions, provides exceptional customer service, and maintains an organized and welcoming environment. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support various administrative tasks and office management duties.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression and directing them appropriately
- Manage phone systems, answer inquiries efficiently, and route calls
- Handle front desk operations, including mail distribution, package handling, and maintaining visitors
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Maintain calendars, schedule appointments, and coordinate meetings using Microsoft Office tools and Google Workspace
- Assist with general office management duties such as ordering supplies, organizing files, and overseeing office equipment, light office upkeep/cleaning/dusting
Requirements
- Proven experience in office support, clerical work, or administrative roles with a focus on customer service
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Demonstrated phone etiquette skills and experience managing multi-line phone systems
- Strong attention to detail for proofreading documents and data entry tasks
- Previous experience in office management or personal assistant roles is advantageous
- Ability to handle confidential information discreetly while maintaining professionalism
Join us in creating a vibrant workplace where your organizational talents and friendly demeanor make a real difference! This hourly paid position offers the opportunity to develop your administrative skills while supporting a collaborative team environment.
- Part time (20-25 hours/week)
Job Types: Part-time, Contract, Temporary
Pay: $18.00 - $19.00 per hour
Work Location: In person
Salary : $18 - $19