What are the responsibilities and job description for the Executive Receptionist position at NYC Administration for Children's Services?
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $62,868.00-$75,000.00.
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The NYC Administration for Children's Services (ACS) Commissioner’s Office is the central management point for the daily operations of the agency and the first point of contact for external partners. The office works with the leadership of all ACS divisions to set priorities, advance key initiatives, and respond to concerns of stakeholders.
Reporting to the ACS Commissioner’s Office Project and Liaison Manager, the Executive Receptionist will be an integral member of the Commissioner’s Office team to assist with the day-to-day operations of the office. The incumbent will interact with staff at all levels of the agency and external stakeholders, through greeting and providing customer service. Specifically, the Executive Receptionist will serve as the gatekeeper to the Commissioner’s floor, support office functions, and answer incoming calls to the general ACS phone line.
The selected candidate will be responsible for, but not limited to:
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #739151.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.
COMMUNITY COORDINATOR - 56058
Minimum Qualifications
The preferred candidate should possess the following: - A bachelor’s degree from accredited college or university. - 3 years’ experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team. - Excellent organizational skills, ability to multi-task in a fast-paced environment, keen attention to detail, and ability to meet deadlines. - Strong time management, organizational and oral/written communications skills. - Ability to identify confidential and sensitive information and protect it accordingly. - Communicative and comfortable working with and through a range of different people to build relationships quickly. - Outstanding interpersonal and customer service skills. - Flexible in handling new challenges and tasks, and a positive and proactive attitude. - Resourceful and practical with the ability to receive different kinds of input to quickly and effectively determine next steps. - Solid knowledge of technology, applications and office equipment.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $62,868.00 – $97,593.00
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The NYC Administration for Children's Services (ACS) Commissioner’s Office is the central management point for the daily operations of the agency and the first point of contact for external partners. The office works with the leadership of all ACS divisions to set priorities, advance key initiatives, and respond to concerns of stakeholders.
Reporting to the ACS Commissioner’s Office Project and Liaison Manager, the Executive Receptionist will be an integral member of the Commissioner’s Office team to assist with the day-to-day operations of the office. The incumbent will interact with staff at all levels of the agency and external stakeholders, through greeting and providing customer service. Specifically, the Executive Receptionist will serve as the gatekeeper to the Commissioner’s floor, support office functions, and answer incoming calls to the general ACS phone line.
The selected candidate will be responsible for, but not limited to:
- Answer and route incoming calls on a multi-line telephone system and respond to inquiries from both internal and external constituents.
- Upload, assign, and track Mayoral Correspondence, 311 calls and emails into 311 Dynamics and ensure timely follow up and closure of inquiries, complete reconciliation exercises with the Mayor’s Office of Operations.
- Maintain and analyze daily data of all inquiries by category to identify call trends, improve constituent experience, and increase operational efficiency.
- Greet guests and answer visitor inquiries including directing them to the appropriate person or location.
- Remain aware of internal and external guests to the floor and communicate with security as appropriate.
- Maintain a professional and organized reception area by ensuring it is tidy, presentable, and well-equipped.
- Restock and reorder pantry, office, and printer supplies as needed.
- Receive, distribute, and review mail and correspondence daily, maintain electronic Correspondence folder to ensure it is organized and easily accessible by other Commissioner’s Office staff, file and draft responses to correspondence as appropriate.
- Prepare boxes of files and documents for offsite storage by utilizing WITS and records management procedures.
- Support Commissioner’s meetings both on and off site as needed including room set up, room reset, and greeting/signing in attendees.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #739151.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.
COMMUNITY COORDINATOR - 56058
Minimum Qualifications
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
The preferred candidate should possess the following: - A bachelor’s degree from accredited college or university. - 3 years’ experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team. - Excellent organizational skills, ability to multi-task in a fast-paced environment, keen attention to detail, and ability to meet deadlines. - Strong time management, organizational and oral/written communications skills. - Ability to identify confidential and sensitive information and protect it accordingly. - Communicative and comfortable working with and through a range of different people to build relationships quickly. - Outstanding interpersonal and customer service skills. - Flexible in handling new challenges and tasks, and a positive and proactive attitude. - Resourceful and practical with the ability to receive different kinds of input to quickly and effectively determine next steps. - Solid knowledge of technology, applications and office equipment.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $62,868.00 – $97,593.00
Salary : $62,868 - $75,000