Project Coordinator-Logistics/Warehouse Furniture

POSITION: Project Coordinator for Logistics/Warehouse Furniture

REPORTS TO: Office Manager

NX Lifestyle Logistics / NX Lifestyle Freight Forwarding is the lifestyle and luxury vertical of Nippon Express Italia Spa (NXIT). It has a long tradition and consolidated experience in the international shipping, logistics, and distribution business. 

The Company values include strong attention to our customers, to whom targeted and dedicated solutions are addressed; selected business partners; and highly specialized personnel. We offer a wide range of services along with reliability, adaptability, and flexibility.  

At NX Lifestyle Logistics / NX Lifestyle Freight Forwarding, we take pride in creating a supportive, innovative, and growth-focused workplace where our employees can thrive. We value collaboration, integrity, and excellence in everything we do, and we believe that our people are our greatest strength. To support our team, we offer a competitive benefits package that includes medical, dental, and vision insurance, FSA, HSA, 401K plan with match, paid time off, pet wellness coverage, legal services, critical illness coverage, and additional perks designed to promote health and a work-life balance. Join us and be part of a company where your contributions make an impact and your career can grow.

POSITION SUMMARY

The Project Coordinator supports both project-based and logistics operations within the warehouse and supply chain environment. This role is responsible for coordinating high-end residential and commercial projects while also assisting with day-to-day logistics activities, ensuring efficient movement of goods from receiving through final delivery and installation.

The position serves as a key liaison between interior designers, vendors, warehouse teams, and carriers, balancing project coordination, client communication, inventory management, and shipment execution to ensure accuracy, efficiency, and high service standards.

DUTIES AND RESPONSIBILITIES

• Serve as a primary point of contact for design clients, vendors, warehouse staff, dispatch, and accounting
• Coordinate and manage multiple projects simultaneously, from receiving through delivery and installation
• Track and maintain accurate inventory records within warehouse management systems
• Notify clients of order arrivals, project updates, and delivery scheduling
• Prepare and send condition reports for incoming items
• Coordinate with warehouse and dispatch teams to ensure accurate handling, staging, and delivery of goods
• Schedule and assist with inbound and outbound shipments related to assigned projects
• Support delivery and installation coordination, including occasional on-site visits
• Resolve shipping discrepancies, damages, and logistical issues in a timely manner
• Maintain accurate project and shipment documentation
• Assist with billing, estimates, and cost tracking as needed
• Collaborate with internal teams to improve workflow efficiency and service quality

QUALIFICATIONS AND SKILLS

• 2–3 years of experience in logistics, project coordination, or supply chain operations
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent communication and client service skills
• High attention to detail, especially inventory and documentation
• Ability to manage multiple priorities and deadlines
• Experience with logistics software (Magaya, Dispatch Track, Samsara) is a plus
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Bilingual-Spanish Plus
• Work Location: In person  
• Fulltime 

WORK ENVIRONMENT

• Warehouse and office-based role with cross-functional coordination
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM, with flexibility as needed

The hourly range for this role is from $23.00 to $25.00. However, specific compensation for the role will depend on the experience level. 

NX Lifestyle Logistics USA INC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Pay: $23.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• If hired, can you provide proof of your legal authorization to work in the U.S. (e.g., I-9 documents) ?
• Will you now or in the future require visa sponsorship to work legally for our company?

Experience:

• Project coordination: 3 years (Required)

Work Location: In person

Salary : $23 - $25