What are the responsibilities and job description for the Project Administrator position at NW Recruiting Partners?
Project Administrator – Land Development & Homebuilding
Hybrid - Kirkland, WA
Our client, a leader in residential development and homebuilding, is looking for a Project Administrator to join their growing team. In this role, you'll play a key part in supporting land acquisition, entitlement, development, home construction, and sales operations—ensuring that critical project documents are organized, tracked, and filed throughout the life cycle of each community development project.
This company is recognized for excellence and is committed to delivering exceptional homes, understanding that buying a home is one of life's biggest milestones. Their communities span the Greater Seattle Area, from Lake Stevens to Tacoma, offering you the opportunity to be part of projects that truly make an impact.
Project Administrator Responsibilities:
- Maintain accurate records and digital file structures for acquisitions, entitlements, development, and sales operations; ensure all documents, reports, and checklists are accurate, complete, and filed on time.
- Source, archive, and track project documents, including feasibility assessments, due diligence, and closing documentation.
- Support RESPA (Real Estate Purchase and Sale Agreement) processing by managing contract timelines, milestones, and compliance requirements.
- Build and maintain a database of permits, impact fees, and municipal fees; monitor zoning regulations and design guideline requirements for new projects.
- Coordinate with utility providers and internal teams for service connections, disconnections, and demolition permits.
- Assist with HOA setup, including drafting and filing CC serve on HOA boards until communities reach 75% closings.
- Contribute to drafting Public Offering Statements (POS), Waivers, and Disclosure documentation.
- Prepare and distribute meeting minutes; ensure effective communication with internal teams, external vendors, and stakeholders.
Project Administrator Qualifications:
- At least one year of administrative or project coordination experience in land development, real estate, or construction.
- Familiarity with construction documents, processes, building systems, and industry standards.
- Proficiency in Microsoft 365 with the ability to quickly learn and adapt to new software platforms.
- Highly organized and detail-oriented, with the ability to manage multiple projects, deadlines, and priorities simultaneously.
- Strong written and verbal communication skills; confident in working with internal teams, external vendors, and stakeholders.
- Analytical mindset with proven ability to review contracts, budgets, and reports for accuracy and completeness.
Compensation & Benefits:
- Comprehensive medical, prescription, vision, and dental coverage (company-paid for employees)
- Flexible Spending Account (FSA)
- Life, disability, and long-term care insurance
- 401(k) retirement plan
- Paid vacation, sick leave, and holidays
Compensation: $75,000 – $85,000 per year
Salary : $75,000 - $85,000
