What are the responsibilities and job description for the Administrative Assistant position at Nuchoice Home Care?
NuChoice Home Care is a growing personal care and home health agency serving clients and families across Western Pennsylvania. We are committed to delivering compassionate, high-quality care to our community — and that starts with a strong, organized office team. We're looking for a motivated Administrative Assistant who thrives in a fast-paced environment and wants to grow with us.
Position Overview
The Administrative Assistant plays a critical role in keeping our office running smoothly. You'll work directly alongside our Operations, HR, and Billing teams to support day-to-day administrative functions including scheduling, data entry, phones, and communications. This is an in-office position — you'll be a core part of our team, not a remote role.
Key Responsibilities
∙ Answer and direct incoming phone calls in a professional, friendly manner
∙ Perform accurate data entry and maintain organized electronic records
∙ Assist with caregiver and client scheduling coordination
∙ Support HR with onboarding paperwork, filing, and employee record maintenance
∙ Draft and send professional emails and correspondence on behalf of the team
∙ Manage office documents, forms, and filing systems (physical and digital)
∙ Assist with general administrative tasks as assigned by the Operations Manager or CEO
∙ Use AI tools (ChatGPT, etc.) to help draft communications, summarize information, or streamline workflows
Requirements
∙ Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) — this is a must
∙ Strong phone presence — professional, clear, and personable
∙ Ability to write clear, professional emails independently
∙ Strong attention to detail and accuracy with data entry
∙ Highly organized with the ability to manage multiple tasks at once
∙ Dependable, punctual, and a team player
∙ Prior office or administrative experience preferred
∙ Experience in home care, healthcare, or a medical office is a plus but not required
∙ Familiarity with AI tools such as ChatGPT, Copilot, or similar — preferred
What We Offer
∙ Full-time, stable in-office position with consistent hours
∙ Supportive, close-knit team environment
∙ Opportunity to grow within a fast-growing home care agency
∙ Health insurance benefits available
∙ Paid time off
Position Overview
The Administrative Assistant plays a critical role in keeping our office running smoothly. You'll work directly alongside our Operations, HR, and Billing teams to support day-to-day administrative functions including scheduling, data entry, phones, and communications. This is an in-office position — you'll be a core part of our team, not a remote role.
Key Responsibilities
∙ Answer and direct incoming phone calls in a professional, friendly manner
∙ Perform accurate data entry and maintain organized electronic records
∙ Assist with caregiver and client scheduling coordination
∙ Support HR with onboarding paperwork, filing, and employee record maintenance
∙ Draft and send professional emails and correspondence on behalf of the team
∙ Manage office documents, forms, and filing systems (physical and digital)
∙ Assist with general administrative tasks as assigned by the Operations Manager or CEO
∙ Use AI tools (ChatGPT, etc.) to help draft communications, summarize information, or streamline workflows
Requirements
∙ Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) — this is a must
∙ Strong phone presence — professional, clear, and personable
∙ Ability to write clear, professional emails independently
∙ Strong attention to detail and accuracy with data entry
∙ Highly organized with the ability to manage multiple tasks at once
∙ Dependable, punctual, and a team player
∙ Prior office or administrative experience preferred
∙ Experience in home care, healthcare, or a medical office is a plus but not required
∙ Familiarity with AI tools such as ChatGPT, Copilot, or similar — preferred
What We Offer
∙ Full-time, stable in-office position with consistent hours
∙ Supportive, close-knit team environment
∙ Opportunity to grow within a fast-growing home care agency
∙ Health insurance benefits available
∙ Paid time off