Administrative Operations Manager

About the Opportunity Position Summary: The Gordon Institute of Engineering Leadership at Northeastern University delivers National Academy of Engineering recognized intensive, one-year graduate programs building a future corps of engineering leadership professionals. The position is full time on campus in Boston. The temporary Administrative Operations Manager position has the following major components: This highly visible position manages the front office and the financial administration of the Gordon Institute. This position provides general administrative support to the to the Gordon Institute Team – the Director, Institute staff, faculty, and students. This position also routinely interfaces with corporate partners. This position assumes a diverse set of administrative and organizational functions to ensure smooth and efficient operation of the Institute and its office suite. The jobholder will support administrative finance operations, program front-office operations, scheduling, event planning, plus the hiring and supervision of undergraduate student workers. This position will support program industry relation activities, as well as provide general classroom support for faculty. Other work related task are outlined below: Manage general office support: Manage day-to-day administrative needs of the Institute, including coordination of visitors, oversight of work-study students, ordering supplies, maintenance of equipment and workplace | Develop and document administrative systems to improve institute workflow.| Ensure deadlines are met in a timely manner for seminar/colloquium coordination | Manage projects on an ongoing basis that pertain to the management of the office, faculty support and operations of the Institute. Outreach & Event Coordination: | Organize and plan meetings, conferences and events including site and vendor selection, marketing, registration processes, and provide on-site management. | Coordinate events by working with speaker(s), travel coordination, speaker schedule, event promotion, and processing reimbursements.| Conference/ Event Planning, as needed: Negotiate complex service contracts. Select and manage vendors to include venues, transportation, hotels, caterers, security and speakers. Qualifications: A great attitude, values, and motivation to make the Institute successful in meeting its mission are required. Bachelor’s degree required with a Master’s preferred. Experience in higher education is desirable in addition to office management and financial management specific experience. Demonstrated problem solving skills; flexibility to respond to multiple priorities in a fast-paced environment; and discretion to handle confidential matters are required. Applicant must be self-motivated and must be able to take initiative and follow through on tasks independently. Computer skills are essential along with an aptitude to learn new tools the ability to navigate the University financial systems to input data and create reports is a requirement. The position requires critical thinking, attention to detail, and excellent communication (verbal and written) skills, together with a demonstrated record of high-quality delivery and high integrity. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 40.00 Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact.    Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.