What are the responsibilities and job description for the Accounts Payable Specialist position at NSS?
Location: Chantilly, VA (On-site; Monday and Friday, plus one additional day of your choosing)
About GOLFZON
GOLFZON is the global leader in golf simulator technology, bringing world-class innovation and immersive experiences to golfers around the world. Our team is growing quickly as we expand across the U.S. and continue delivering award-winning solutions for commercial centers, teaching facilities, and residential customers.
We move fast, value teamwork, and hire people who want to make an impact in an exciting, high-growth environment.
About the Role
We are seeking a detail-oriented and self-motivated Accounts Payable Specialist to join our finance team. This role will be responsible for managing the weekly PR/AP cycle, reviewing purchase requests, communicating with vendors, recording expenses, and processing payments through Bill.com.
In addition, this role will support and manage AP functions for subsidiary entities, ensuring consistency and accuracy across all related companies. The ideal candidate will have a strong understanding of AP processes, excellent organizational skills, and the ability to work in a fast-paced environment.---
Key Responsibilities
Accounts Payable Operations
- Perform weekly PR/AP processing and ensure timely review of all purchase requests.
- Maintain and organize invoices, purchase orders, and supporting documentation.
- Record and classify expenses accurately in the accounting system.
- Reconcile vendor statements and resolve discrepancies.
- Manage and support AP processes for subsidiary entities, including invoice entry, payment coordination, and monthly AP reporting.
Vendor Management
- Serve as the primary point of contact for vendor communication.
- Respond promptly to vendor inquiries and follow up on outstanding items.
- Maintain an up-to-date vendor database and assist with vendor onboarding.
Payment Processing
- Prepare and process weekly payments through Bill.com.
- Verify invoice approvals, payment amounts, and documentation prior to disbursement.
- Ensure payments are issued accurately and on schedule.
Internal Coordination
- Collaborate with internal departments to verify charges, approvals, and compliance with company policies.
- Assist with monthly closing activities related to AP.
- Support audits by providing requested AP documentation.
REQUIREMENTS
Basic Qualifications
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 1–3 years of experience in Accounts Payable or similar role.
- Knowledge of general accounting principles (GAAP preferred).
- Experience with Bill.com or similar AP automation tools is a plus.
- Strong Excel and data-entry skills.
- Excellent communication and problem-solving skills.
- Willingness to adapt to a new environment and a desire to learn.
- Legal authorization to work in the U.S.
Preferred Qualifications
- AP reconciliation and GL settlement experience
- Exposure to NetSuite system-based revenue models
- Experience with client communication or vendor management
Compensation & Benefits
Base salary: approximately $60,000 annually
Benefits:
- Excellent medical coverage
- Paid company shutdown between Christmas and New Year’s
- Additional “refresh days” and quarterly company events
- Comprehensive benefits package including health, dental, vision, and 401(k)
Why You’ll Love Working Here
- High-growth environment where your work has direct impact
- Hands-on experience across key accounting areas
- Supportive, collaborative culture that values accuracy and ownership
- Opportunity to grow with one of the most innovative companies in the golf technology space
Salary : $60,000