Accounts Payable & Accounts Receivable Specialist

Accounts Payable & Accounts Receivable Specialist

Location: Georgetown, Washington, D.C.
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Employment Type: Full-Time Preferred; highly qualified part-time candidates may be considered
Reports To: Accounting Manager

Position Summary

We are a well-established, family-owned business located in Georgetown, Washington, D.C. seeking an experienced Accounts Payable & Accounts Receivable Specialist to join our accounting team.

This position will focus primarily on day-to-day Accounts Payable and Accounts Receivable activity, including expense entry, payment processing support, cash receipt entry and posting, customer statements, collections follow-up, and account research.

The ideal candidate is organized, detail-oriented, dependable, comfortable working with accounting systems, and able to follow transactions and account issues through to resolution.

Key Responsibilities:

Accounts Payable

• Enter operating expenses into the company's ERP system accurately and on a timely basis.
• Review and code operating expenses to the appropriate General Ledger accounts.
• Assist with the preparation and processing of approved vendor payments.
• Maintain accurate vendor account and payment records.
• Research invoice, payment, coding, and vendor account discrepancies.
• Coordinate with the company's third-party accounting firm regarding AP activity and supporting documentation.

Accounts Receivable

• Enter and post customer cash receipts accurately.
• Apply payments to the appropriate customer accounts and invoices.
• Maintain accurate customer account balances.
• Prepare and distribute customer statements.
• Track and reconcile activity related to NET 30 customer accounts and statements.
• Research unapplied cash, credits, short payments, overpayments, and other account discrepancies.
• Assist with routine collections communication and follow-up on past-due balances.
• Escalate significant delinquent balances or unresolved account issues to management.

Accounting Support

• Maintain accurate and organized AP and AR records.
• Provide supporting documentation and account information to the company's third-party accounting firm as requested.
• Assist with account research and reconciliation related to AP and AR.
• Coordinate with Sales, Purchasing, Receiving, and other departments to resolve billing, payment, or account discrepancies.
• Assist with periodic accounting and operational reporting as requested.

Qualifications

• Minimum of five years of relevant accounting, bookkeeping, Accounts Payable, or Accounts Receivable experience preferred.
• Strong working knowledge of Accounts Payable and Accounts Receivable processes.
• Experience entering and posting cash receipts and customer payments.
• Experience preparing customer statements and following up on past-due balances.
• Strong proficiency in Microsoft Excel is required.
• Prior experience working with an ERP or accounting system beyond QuickBooks is required.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred; significant relevant experience may be considered in lieu of a degree.
• Experience in wholesale, distribution, inventory, construction-related, specialty retail, or another transaction-heavy environment is preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to manage recurring deadlines and maintain an organized workload.
• Strong problem-solving skills and willingness to research discrepancies through resolution.
• Strong written and verbal communication skills.
• Professional discretion when handling financial and customer information.
• Professional references from previous employers are required.
• Successful completion of a background check is required.

Benefits

• Health insurance
• 401(k) retirement plan
• Three weeks of paid time off
• Paid company holidays

Work Environment

This is an in-office position based in Georgetown, Washington, D.C. The successful candidate will work closely with ownership, the accounting team, and other departments throughout the organization.

We are seeking someone who is dependable, accurate, comfortable working with transaction-heavy accounting activity, and able to communicate clearly with customers, vendors, coworkers, and outside accountants.

One of the premiere high end decorative architectural plumbing and door hardware suppliers and showrooms in the country for over 137 years. Our focus is on premium products for some of the finest homes and building projects.