Contracts Assistant

Job Title: Contracts Assistant

Location: Irvine, CA

Shift: 1st Shift

Pay Rate: $23–$25/hr W2

Position Summary

Seeking a detail-oriented Contracts Assistant with 1–3 years of administrative or contract support experience. This role provides administrative support to the Contracts department by coordinating proposals, processing contract documentation, entering data into CostPoint, managing customer orders and RFQs, and maintaining contract files. Strong organizational, communication, and multitasking skills are essential.

Key Responsibilities

• Coordinate, submit, and track contract proposals and sales orders.
• Process contract data, customer purchase orders, repair orders, and RFQs using CostPoint, EDI, and customer portals.
• Maintain contract files, closeout documentation, and proposal records.
• Support proposal preparation, pricing, document scanning, and CAV processing.
• Coordinate with internal teams and customers to resolve contract issues and ensure timely order processing.

Requirements

• High school diploma or GED.
• 1–3 years of contract administration or administrative support experience.
• Strong communication, organization, and time management skills.
• High attention to detail and ability to interpret contract documents.
• Proficient in Microsoft Office; CostPoint experience is a plus.