Contracts Assistant

Job Title: Contracts Assistant

Location: Irvine, CA

Duration: 6 Months

Shift time: 1st Shift

Pay Range: $23 - $25

JOB SUMMAR

YProvides administrative and staff support to the Contracts department. Assists in the preparation and control of records, statistics, and reports. Assists in the preparation of contract proposals and related marketing efforts

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ESSENTIAL DUTIES & RESPONSIBILITIE

• S:Coordinate, submit, and track approved proposal
• s.Provide assistance in distribution of sales orders and other contract documentatio
• n.Support data entry of orders and entry of contract requirements into CostPoint syste
• m.Manage on-line solicitations and orders from customers (including pulling purchase orders and data from customer portals
• ).Manage solicitations and orders for repair order
• s.Generate, process, and track contract closeout sheet
• s.Assist in scanning documents to on-line proposal and program folder
• s.Assist with CAV entry and processin
• g.Perform routine customer follow-up and coordinatio
• n.Support preparation and submission of proposals, including back-up documentatio
• n.Maintain assigned contract files ensuring that correspondence & records are properly poste
• d.Access and process e-mail orders from customers using ED
• I.Able to interact with all levels within the organizatio
• n.Coordinate with other departments to resolve and close issue
• s.Assist and process email RFQ from customer
• s.Ensure customer complaints are resolved effectively, while in compliance with DSD policy and procedur
• esMaintain the MRO scan/posting of repair project files to ensure closeou
• t.Assist with pricin
• g.Other job duties as assigne

d.
EDUCATION: High school diploma or general education degree (GED); and 1-3 years related experience and/or traini

ng.
QUALIFICATION REQUIREME

• NTS:Strong communication skills both oral and writ
• ten.Ability to read and interpret documents such as procedure manuals, contract documents and customer corresponde
• nce.Effective time management skills with demonstrated ability to prioritize workload and complete tasks in a timely man
• ner.Ability to exercise discret
• ion.Strong attention to detail and accur
• acy.Ability to write routine reports and corresponde
• nce.Effective team player with demonstrated ability to interface at all levels of the organizat