Office Administration Manager

Position Summary:

The Administration Manager is responsible for overseeing all administrative, logistical, and office management functions required to support the Novus Alaska U.S.-based project teams. The role ensures efficient daily operations, compliance with corporate procedures, effective stakeholder support, high-quality administrative services, HR administration and finance administration across the project organization.

The ideal candidate is a disciplined, self motivated, organized and proactive administrative leader with experience supporting large capital projects, strong problem-solving skills, and a service-oriented mindset. 

Key Responsibilities

• Develop and implement administrative procedures, communication protocols, and service standards for the project – HR, Finance, Documentation, Administration – together with group support
• Oversee administrative budgeting, cost tracking, reporting, and ensure alignment with corporate policies and the PMC–Owner requirements.
• Lead all finance/HR/general administrative, office management, and project support functions, including facilities, travel, logistics, and document handling
• Oversee HR onboarding, workspace planning, equipment allocation, and general support for project personnel.
• Manage vendor and service provider coordination, including office leases, supplies, utilities, and administrative contracts.
• Support meeting management, event coordination, senior management logistics, and corporate compliance activities.

Qualifications & Experience

• Preferred: Bachelor’s degree in Business Administration, Finance/accounting, or related field.
• 5-10 years’ experience in administration/finance/office management, or corporate services, preferably supporting major energy, construction, or engineering projects.
• Strong understanding of administrative systems, project support processes, and corporate compliance requirements.
• Proven ability to manage vendors, coordinate multi-functional teams, and maintain efficient project office environments.
• Excellent organizational, communication, people management, and problem-solving skills.
• Experience working in PMC, EPC, or multinational project environments preferred.

Join us as an Administration Manager to lead our office operations with enthusiasm and professionalism. We value energetic individuals who thrive in fast-paced environments and are committed to delivering top-tier support that drives organizational success.

Job Types: Full-time, Contract

Location:

• Anchorage, AK 99503 (Preferred)

Ability to Commute:

• Anchorage, AK 99503 (Preferred)

Work Location: In person