What are the responsibilities and job description for the Staff Accountant position at NOVO?
Company Summary
NOVO is a rapidly expanding and forward-thinking Cloud Solutions Provider dedicated to solving complex business challenges through cutting-edge technology. We specialize in delivering comprehensive solutions across cybersecurity, compliance, and artificial intelligence (AI). Our AI-driven services help clients reduce liability, streamline operations, and overcome growth barriers by automating workflows and enhancing decision-making.
Position Description:
We are seeking a highly organized and detail-oriented Staff Accountant to manage day-to-day accounting operations and support our growing cybersecurity business. This role is responsible for the full accounting cycle, including accounts payable, accounts receivable, payroll, subscription management, and project accounting. The ideal candidate will be comfortable working in a fast-paced, small-business environment, handling multiple priorities, and collaborating across departments to ensure accurate and timely financial information.
Key Responsibilities:
Accounting Operations
- Manage Accounts Receivable: Prepare and send invoices, track payments, follow up on overdue accounts.
- Manage Accounts Payable: Process vendor bills, maintain payment schedules, and ensure timely payments.
- Perform bank and credit card reconciliations monthly.
- Maintain the general ledger and ensure accurate transaction coding.
- Month-end and year-end close processes.
- Manage and ensure accuracy in billing, ensuring timely issuance of invoices.
Subscription Management
- Oversee recurring client subscription billing, renewals, and adjustments.
- Track and reconcile subscription revenue with service delivery.
- Maintain accurate subscription records in accounting and CRM systems.
Payroll & Benefits
- Process payroll for all employees, ensuring accuracy and compliance with federal, state, and local laws.
- Manage employee expense reimbursements.
- Coordinate benefits-related deductions and reporting.
Project Accounting
- Track project budgets, costs, and profitability.
- Support project managers in financial reporting for client projects.
- Prepare cost analysis and margin reporting for projects as needed.
Cross-Functional Support
- Assist with preparing financial reports for management.
- Support other company projects, including operational process improvements and vendor evaluations.
- Coordinate with external accountants for tax filings and audits.
- Assist with the annual budgeting process through detailed financial analysis and reporting.
Analytics
- Update and maintain accounting analytics reporting system
Required:
- 3 years of accounting experience (small business or tech industry preferred)
- Strong understanding of GAAP principles
- Experience with AR, AP, payroll, and reconciliations
- Proficiency in accounting software and Microsoft Excel
- Strong organizational and multitasking skills with a focus on detail and accuracy.
- Ability to work independently and manage multiple priorities
- Excellent written and verbal communication skills
Preferred:
- Experience with subscription-based revenue models
- Knowledge of project accounting principles
- Familiarity with CRM and project management tools
- Bachelor’s degree in business administration, accounting, finance or a related field.
What we offer:
- Competitive salary and bonus structure
- Comprehensive health, dental, and vision benefits
- Paid time off and paid holidays
- Hybrid work environment
- Matching 401K
- Professional development opportunities, including training and certifications