Accounts Payable Specialist

Job Details

Description

This is a hybrid position based at our corporate office in Brentwood, TN, with on-site work required Monday through Wednesday.

Key Responsibilities

• Perform full-cycle accounts payable processing, including invoice verification, coding, vouchering, and payment release
• Manage accounts payable activities for multiple locations in a multi-entity environment
• Research and resolve invoice discrepancies, payment variances, aging issues, and vendor inquiries
• Reconcile AP subledger accounts and support month-end close activities to meet established deadlines
• Analyze payment and vendor data to identify trends, discrepancies, and process improvement opportunities
• Recommend and implement workflow efficiencies to enhance accuracy, compliance, and processing timelines
• Collaborate with Procurement and Accounting teams to improve invoice processing and financial reporting accuracy
• Assist with AP automation initiatives and participate in ERP or document management system testing (e.g., Doclink, Coupa, Lawson, NetSuite)
• Maintain complete and accurate documentation to ensure audit readiness and compliance with record retention standards
• Prepare ad hoc reports, vendor analyses, and financial support materials for facility and corporate leadership
• Uphold strict confidentiality of all financial, vendor, and company information
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent combination of education and experience
• Minimum of 3–5 years of progressive accounts payable experience
• Healthcare, multi-entity, or shared-services experience preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with ERP systems or AP workflow tools such as Doclink, Coupa, Lawson, NetSuite, or similar platforms
• Strong analytical, troubleshooting, and problem-solving skills
• High attention to detail with excellent organizational and time management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Effective written and verbal communication skills with internal and external stakeholders
• Demonstrated ability to exercise sound judgment and work independently
  
  

Core Competencies

• Accounts Payable Operations
• Vendor Management
• Invoice Processing
• Reconciliations and Month-End Close
• ERP and AP Automation Systems
• Internal Controls and Compliance
• Process Improvement
• Cross-Functional Collaboration
  
  

Benefits

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Life Insurance
• PTO
• 401(k) retirement plan with a company match
• And more!
  
  

ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Possible long hours as needed. The description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

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