What are the responsibilities and job description for the Accounts Receivable Specialist position at Novacel?
Reports to: Finance Manager, Americas
Location: Troy, OH
Novacel is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our finance team. In this role, you will manage the full accounts receivable cycle, ensuring accurate invoicing, timely collections and proper reconciliation of customer accounts. This position is essential to maintaining the company’s financial stability by optimizing cash flow and ensuring customer accounts are managed effectively.
Key Responsibilities
Location: Troy, OH
Novacel is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our finance team. In this role, you will manage the full accounts receivable cycle, ensuring accurate invoicing, timely collections and proper reconciliation of customer accounts. This position is essential to maintaining the company’s financial stability by optimizing cash flow and ensuring customer accounts are managed effectively.
Key Responsibilities
- Prepare and issue customer invoices accurately and in a timely manner.
- Monitor customer accounts to ensure prompt payment and follow up on overdue balances.
- Process customer payments, including checks, ACH, and wire transfers, and correctly apply them to customer accounts.
- Reconcile customer accounts, identify discrepancies, and resolve billing issues or disputes.
- Maintain organized and accurate records of invoices, payments and customer communications.
- Generate and distribute accounts receivable aging reports and assist with collection efforts.
- Collaborate with sales and customer service teams to resolve account-related concerns.
- Support month-end closing activities by preparing AR-related journal entries and reconciliations.
- Ensure compliance with company policies, procedures, and internal control standards.
- Contribute to improvements in accounts receivable processes and systems.
- Perform additional duties as assigned.
- Associate’s degree in Accounting, Finance, or Business Administration.
- Minimum of 2 years of experience in accounts receivable, accounts payable or a similar finance role.
- Experience with ERP systems such as Syteline, Epicor, QuickBooks, or Odoo.
- Strong proficiency in Microsoft Excel, including functions such as pivot tables and VLOOKUP.
- Exceptional attention to detail and accuracy.
- Strong communication, organization and problem-solving skills.
- Knowledge of general accounting principles and accounts receivable best practices.
- Experience working in a manufacturing or industrial environment.
- Bachelor’s degree in Accounting, Finance, or Business Administration.
- Experience with multi-site accounting environments.