What are the responsibilities and job description for the Global Scheduler position at Nova Sky Stories?
Who we are:
At Nova Sky Stories, we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.
With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.
Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events.
📱 Follow us: @NovaSkyStories
About this role:
At our Global Scheduler, you’ll report to and work closely with the Director of Production Management, playing a vital role in orchestrating the availability, compliance, and scheduling of Nova’s global pilot network. You'll serve as the central hub for pilot logistics—managing real-time data, ensuring readiness for shows, and collaborating cross-functionally.
As a Global Scheduler, you will be responsible for:
Pilot Scheduling & Logistics
- Own the Near Term 0–6 week pilot schedule, ensuring all pilots are accurately assigned and informed.
- Keep all pilot scheduling platforms and materials in sync and up to date.
- Lead scheduling communications with all pilots.
- Participate in weekly regional meetings to gather changes and adjust schedules accordingly.
Pilot Data Management
- Own the near and long term schedule, and keep all static and dynamic pilot information current
- Maintain and update all pilot records, including:
- Licensing & certifications record keeping
- VISA status and applications
- Updated PIC/PMTC records
- Flight counts
- Pilot Time off/vacation schedules
- Pilot contracts
- Manage onboarding/offboarding checklists and workflows.
Forecasting & Hiring Support
- Assist with long-term forecasting to identify pilot staffing needs, and quarterback pilot screening/interviewing.
- Coordinate pilot screening and interview scheduling to support hiring initiatives.
Cross-Functional Collaboration
- Serve as the main point of contact for Accounting on pilot show time and invoicing.
- Work closely with HR, Legal, and Regional Ops to ensure compliance and operational readiness.
What defines you:
- Clear communicator with strong internal follow-through.
- Detail-obsessed and process-driven.
- Proactive, responsive, and resourceful.
- Able to work independently and anticipate next steps.
- Excited to support a creative and mission-driven team.
If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we’d love to hear from you. Apply now to help keep Nova Sky Stories flying high.
Salary : $90,000 - $130,000
