Office Coordinator

Job Description:

Nova Construction Services is an established and leading Exterior Building Renovation contractor in New York City. Nova prides itself on working on unique projects across NYC and providing an excellent level of project management. The company runs on the EOS System and empowers employees to dream big and achieve their goals. 

Nova is seeking an Office Coordinator to join its fast-growing team, specializing in overseeing vital administrative functions critical to the efficient operation of our office. The ideal candidate should possess outstanding organizational and communication skills, excel in a dynamic office environment, demonstrate a keen eye for detail, proactively address office requirements, maintain a positive and adaptable mindset, and demonstrate an open-minded approach to collaboration.

Responsibilities:

• Managing the Front Desk


• Tracking office supplies and kitchen expenses, managing budgets, and implementing cost-saving measures as needed.


• Handling technical issues related to office equipment, such as conference room computers, printers, and Internet connections.


• Scheduling and planning special events, meetings, and classes.


• Onboarding and offboarding of field employees.


• Tracking field employees’ licenses. 


• Updating office and Jobsites directory. 


• Coordinating workstation for office employees. 


• Providing assistance with HR-related tasks.


• Coordinating deliveries of checks.


• Assisting with tasks from the Field and Internal Operations Departments (TWLA, job site binders, and subcontractor spreadsheet, etc.)

Requirements:

• High School Diploma or equivalent


• Prior experience in office coordination, administration, or a similar role is a plus.


• Proficiency in Microsoft Office Suite is highly preferred. 


• Strong written and verbal communication skills.


• Excellent computer skills


•  English/Spanish is a must.